GALLERY
Public Templates
Official and community project templates, ready to copy
230 items
AI Usage Rules Board for Beginners: Allowed Tasks, Data You Must Not Enter, and How to Check
This beginner AI usage rules template helps a workplace writing its first generative AI rules put four items on one page — allowed tasks, off-limits data, how to check results, and who to ask. The whiteboard holds the rule skeleton, examples sorted into allowed, conditional, and not-allowed, a 5-step flow for writing the rule, the review schedule and owner, a 5x3 table of rule items, and how to announce it. The task board has four columns from fact-finding to decided and shared, with four parent tasks - checking usage, checking the service, drafting the rules, and deciding and sharing - and three subtasks each, 16 cards total, all starting in the first column. Checking the service's terms is one of the steps, and the rules stay at a level a workplace can actually follow. This page turns having no rules, or everyone using AI their own way, into one clear rule.
AI Tutor 4-Week Study Plan Board for Beginners: Turn What Confuses You into Questions
This AI Tutor 4-Week Study Plan Board for beginners helps self-learners use generative AI as a tutor to master one topic in four weeks by turning what confuses them into clear questions. The whiteboard holds a 5-step weekly routine, a 4-week x 3-item plan table, 3 frames of sample questions, a 3-column YWT review, 4 fact-check points for AI answers, and a frame for your 4-week goal. The task board runs from this week's topic to confirmed across 5 columns, starting with 4 parent tasks and 12 subtasks, from getting ready to the final review, all not started. Even without knowing how to phrase a question for AI, or having no one to ask when stuck studying alone, filling in one week at a time carries a full topic to the end - useful for exam prep, reskilling, or learning any new tool on your own.
AI Information Boundary Board for Beginners: Share, Redact First, or Never Share
People unsure what to type into an AI chat, or who paste in anything without thinking, use this beginner template to sort information into 3 zones - share, redact first, or never share. The whiteboard lines up 3 share-or-not frames, a 5-by-3 quick-reference table of information types, 5 steps for deciding when unsure, 3 frames of tricky examples, and a frame for your own 3 rules. The task board has 4 columns - to review, checking the rules, sorted into a zone, and added to my rules - with 4 parent tasks and 12 subtasks covering checking the rules, sorting information, practicing redaction, and setting your own rules. Deciding what you may share works in order - first check your workplace or school rules and the service terms, then look at the type of information to sort it into a zone, and only redact names and numbers for what you may share after redacting. Keep one line fixed no matter what - secrets and other people's personal information are never shared, even redacted.
AI Risk Response Board for Beginners: Leaks, Misinformation, Rights, and Overreliance
New employees unsure how risky generative AI is at work use this beginner AI risk board to plan responses in advance. The whiteboard holds a four-quadrant matrix sorting risk by likelihood and impact, four frames explaining data leaks, misinformation, rights infringement, and overreliance, a frame for the owner and review date, a response table with prevention, steps, and contacts per risk, and five first-response steps for when something goes wrong. The task board runs five columns from listing risks to running it as a team, starting with 4 parent tasks - learn AI usage, sort risks, set response steps, run it as a team - and 12 subtasks (16 total) in the first column, list the risks. Even without knowing how to write AI rules, ranking risks on the matrix then filling in the response table lets you hand this out as a simple in-house guide. It stays at the level of everyday precautions, not legal wording.
First AI Prompt Pattern Board for Beginners: Build Requests with 4 Elements, Save What Works
Beginners unsure how to phrase generative AI requests use this template to build prompts from 4 elements: role, purpose, conditions, and output format. The whiteboard has a mind map that branches into the 4 elements, 3 frames that rewrite bad examples into good ones, a check before sending, a pattern stock table (4x4), 5 steps for growing a pattern, and a frame of full-text examples and common mistakes. The task board has 5 columns - what to ask, draft a prompt, try with AI, fix and resend, saved as a pattern - starting with 4 parent tasks and 3 subtasks each (16 total), all not started. To learn how to write prompts, check which of the 4 elements is missing, add it one at a time, and resend. It suits anyone who wants their own reusable patterns instead of rewriting from scratch, and beginners who can only think of a one-line question.
AI Pilot Plan Board for Beginners: One Task, One Team, 4 Weeks, Then Decide Whether to Scale
This beginner template helps first-time AI users plan and run a small AI pilot - one task, one team, four weeks - before deciding whether to scale it up. The whiteboard holds a 4-week plan grid for what to do, what to observe, and who's in charge, three frames for narrowing the scope to one task, one team, and four weeks, four PDCA steps, three frames for weekly notes on what worked, what got stuck, and what to change, and a final frame for the scale, adjust, or stop decision. The task board has five columns - choose the pilot, preparing, running the 4 weeks, review, and done - starting with 4 parent tasks and 12 subtasks, all in the choose the pilot column. Narrow the scope to one task, run it for four weeks, keep a 3-line weekly log, and make the call in week 4, instead of getting stuck on an all-or-nothing rollout. Before-and-after metrics belong in another template; this board only covers testing and deciding. It works solo or with a team of about five.
AI Hands-On Session Planning Board for Beginners: Try It in 30 Minutes, Answer Objections
This beginner-friendly template helps anyone who wants coworkers to try AI to plan their first 30-minute in-house AI hands-on session. The whiteboard lays out the 5-step session flow, 3 sample topics for attendees to try, a feedback and next-step frame for the day, 4 frames of common objections and answers, and a prep checklist grid with 5 rows and 3 columns. The task board runs 5 columns from planning to done, with 4 parent tasks - set the goal and date, prepare the topics, get ready for objections, and run the day and follow up - each holding 3 subtasks in the planning column. Even if you have never run a session like this, following the 5-step timing and sample topics as they are lets you create a hands-on try-it-yourself moment instead of another explanation. It is built for teams whose info sessions usually end with everyone shrugging it off, and for IT staff, HR, and team leads who want to create a short first AI experience.
Generative AI 1-Week Trial Board for Beginners – 15 Minutes a Day to Try 7 Everyday Uses
Beginners who signed up for generative AI but never got into a routine use this generative AI trial board for beginners to spend 15 minutes a day for 7 days and find the uses that fit them. The whiteboard centers on a 28-cell table for day 1 through day 7 by use, what you tried, the result, and your takeaway, plus three frames for opening lines, follow-up phrasing, and what not to write, five steps for the daily 15 minutes, three frames for when you get stuck, and a frame for what to decide after one week. The task board has four columns - to try, trying today, tried, and decided to keep - and starts with four parent tasks (prep, the first four days, the last three days, and the one-week review) and three subtasks each, 16 tasks in total, all not started. Even without knowing where to start, you can just try one everyday use a day - drafting text, summarizing, looking things up, planning meals or trips, study questions, brainstorming, and translation.
AI-Era Strengths SWOT Board for Beginners: Strengths, Weaknesses, AI Risks & Opportunities
Worried AI will take your job but unsure what to learn next? This beginner-friendly template maps your strengths, weaknesses, and the opportunities and threats AI brings across the 4 quadrants of a SWOT, then helps you pick one skill to grow in 3 months. The whiteboard holds the SWOT quadrants (plus/minus x internal/external), 3 frames on finding opportunities, finding threats, and writing notes, a 3-month plan grid (3x3), 3 frames for judging the criteria, and a frame for the chosen skill and first step. The task board has 5 columns from candidates to mastered, starting with 4 parent tasks and 12 subtasks, from listing your material to the 3-month review, all not started. Look first at where strengths and opportunities overlap, and pick something usable at work now. Built for one person - employee, freelancer, or student - not a business SWOT analysis.
AI Daily Use Habit Tracker for Beginners: One Moment a Day, 21-Day Log
Beginners who know AI is useful but can't build the habit use this template to pick one AI moment a day and mark 21 days with a circle or triangle. The whiteboard holds the 21-day grid, three idea frames for morning, work, and evening, a one-line note, five steps to build the habit, three frames for getting back on track, and a three-week review. The task board has four columns - pick a moment, try this week, tracking, reviewed - with 4 parent tasks and 3 subtasks each, 16 in all, from choosing the moment to daily tracking, review, and the next moment. Narrowing to one moment, using it once a day at the same time, and logging it makes the habit easier; 21 days is just a checkpoint, not a guarantee. If circles come in under half, shrink the moment - like just one email - and start again. A focused starter for designing your AI moment, not a general habit tracker.
AI Champion First 90 Days Board for Beginners: Your 30-60-90 Day Plan and Q&A Rules
This beginner-friendly template helps anyone newly named the AI champion or AI lead at their company decide what to do, and in what order, across their first 90 days. The whiteboard holds a 3x3 monthly plan for day 30, 60, and 90 across goal, action, and result, a six-step timeline from kickoff to becoming routine, three frames for handling questions, three frames for spreading success stories, and one frame for what to hand off after 90 days. The task board has five columns from candidate ideas to became routine, and starts with four parent tasks - using it yourself daily, spreading it to others, deciding how you take questions, and making it a lasting system - each with three subtasks, all not started. If you are not sure how to act as an AI champion, start by filling in just the day-30 row and testing it on one task of your own; unlike a 90-day new-hire onboarding template, this one is for someone already on staff who is now spreading AI use to others.
AI Writing Board for Beginners: Emails and Reports in 4 Steps, Draft to Final Check
Beginners who want to write fast without handing everything to AI use this board to draft, get an AI polish, revise in their own words, and check facts in 4 steps for emails and reports. The whiteboard lines up a 4-step flow diagram, three frames for how to ask by document type, a frame for your own rule on how much to delegate to AI, a before/after comparison table (3 rows x 4 columns), and three frames for what not to do. The task board runs 5 columns from listing candidate documents to sent and checked, with 4 parent tasks and 3 subtasks each (16 tasks total) covering prep, outline writing, working with AI, and checking before sending. If you don't know how to ask AI, or have no standard for how far to edit its draft, this template turns writing with AI into the same repeatable steps every time. To learn the sentence patterns themselves, pair this with the separate business email format template.