Group Photo Exhibition Prep Board for Beginners｜Wall Layout to Gallery Shifts

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Group Photo Exhibition Prep Board for Beginners｜Wall Layout to Gallery Shifts

This beginner template helps a 5-10 person photo circle plan their first group exhibition at a gallery or café, from the wall layout through printing, framing, and load-in. The whiteboard has 4 pages: page 1 sets the theme and venue with a mind map; page 2 lays out candidate works on walls 1-4; page 3 narrows the works and framing with a 4-box matrix; and page 4 plans promotion and 5-day gallery-sitting shifts, then reflects afterward. The task board has 3 columns - in prep, ordered, and ready to install - with 4 parent tasks matching the 4 pages and 3 subtasks each, all starting unassigned in 'in prep.' Swap the 'e.g.' notes for your own details to plan everything from theme to load-out, even as first-timers. Co-edit with members under limited sharing, and publish the notice and work list as a separate board via URL or embed. Check portrait rights and the venue contract yourselves - this board doesn't decide those.

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① How to Use This Board (Start Here) ③ Venue and Schedule Table ④ Candidate Work List (2-3 works per ... ⑤ Wall 1, Entrance ⑥ Wall 2, Facing ⑦ Wall 3 ⑧ Wall 4, Exit ⑨ Sort Candidates from ④ and ⑤-⑧ by T... Off theme × Looks great Fits theme × Looks great Off theme × Looks weak Fits theme × Looks weak ⑩ Printing and Framing Table (sort wo... ⑪ Promotion Flow (work backward from ... ⑫ Gallery-Sitting Shift Chart (staffi... ⑬ Reflecting After the Show (feed it ... Group Photo Exhib... How to use (4 pag... Decisions & g... Rules & steps Issues & thin... Insights & ideas 1/4 Set the exhibitio... Ctrl+F / ⌘F : 2/4... → 2/4 2/4 Lay out works on ... ↙ 3/4 Writing orderFill in ② the mind map, then ③ the venue and schedule table Using the examplesRewrite the 'e.g.' sticky notes with your own exhibition's details. Write members by nickname only Call walls by numbere.g. Write wall numbers 1-4 on the venue map to match boards ⑤-⑧ ② Theme and Title... e.g. Tentative theme: 'The Town You Know, a Time Seasons e.g. A spring shopping street, a winter morning station People's lives e.g. A market worker, a family at the park Light e.g. Morning light, lit windows at night Places e.g. Your own town, your commute Color e.g. Rainy-day blue, evening orange Travel e.g. An everyday scene found on a trip Decided Options To confirm Venue e.g. Rent wall space at a café near the station e.g. A small room at the community gallery e.g. Can we use pins/nails on the wall? Contract rules Dates e.g. 5 days in June (Tue-Sat) e.g. A backup window: 5 days in July e.g. Hours available for load-in/out Participants e.g. 8 people, 2-3 pieces each e.g. Ask visiting-only friends to help at reception e.g. A day everyone can staff Cost split e.g. Split venue and printing costs evenly among 8 e.g. A split based on number of pieces shown e.g. Does it fit within $35 per person? Photographer Working title Print size Preferred wall Work 1 e.g. A e.g. Morning Light e.g. A3 (297×420mm) e.g. Wall 1, entrance Work 2 e.g. A e.g. Spring Shopping Street e.g. A2 (420×594mm) e.g. Wall 2, facing Work 3 e.g. B e.g. Market Worker e.g. A3 (297×420mm) e.g. Wall 2, facing Work 4 e.g. C e.g. Rainy-Day Blue e.g. A4 (210×297mm) e.g. Wall 3 Work 5 e.g. C e.g. Light in the Window at Night e.g. A4 (210×297mm) e.g. Wall 4, exit e.g. Exhibition title and intro text e.g. Work 1 Morning Light (A) e.g. Introduce the participants Place the one piece you want seen first at the entrance e.g. Work 2 Spring Shopping Street (A) e.g. Work 3 Market Worker (B) e.g. Place the largest piece in the center The wall you see facing you as you enter e.g. Work 4 Rainy-Day Blue (C) e.g. Group 3 pieces with similar colors e.g. Align small pieces at eye level Only hang as many pieces as fit the wall width e.g. Work 5 Light in the Window at Night (C) e.g. A feedback notebook and next-show notice e.g. Leave a printed work list Place the piece you want to leave a lasting impression as they leave 3/4 Narrow down works... → 4/4 4/4 Run promo & g... 縦軸: How it looks ... e.g. A beautifully colored sea from a trip. Leave it out this time and note it as a candidate for the next theme in ⑬ e.g. Morning Light, Spring Shopping Street. Choose these for the show. For works showing people, confirm with them before deciding e.g. A night scene with a similar composition to others. Don't show it this time e.g. Rainy-Day Blue. Consider enlarging it, or rethink after changing the layout in ⑦ Paper Frame or panel Vendor Finish deadline Large works e.g. A2, low-gloss paper e.g. Mount on a wood panel e.g. A photo print shop e.g. 3 weeks before the show Medium works e.g. A3, low-gloss paper e.g. White frame (with mat) e.g. A photo print shop e.g. 3 weeks before the show Small works e.g. A4, printed at home e.g. Matching black frames e.g. Each person provides their own e.g. 2 weeks before the show Shared supplies e.g. Title cards (printed on card stock) e.g. 2 spare frames, pins, wire e.g. Ask if the venue has any to lend e.g. 1 week before load-in Announcemente.g. 1 month before the show. Write the announcement using the theme and title from ②, and include the venue, dates, and hours Work liste.g. List the working titles and photographers of the works chosen in ⑨, and publish it as a separate board Promotione.g. 2 weeks before the show. Share the announcement and work-list URL on members' social media and at the venue Updates during the showe.g. Whoever is staffing posts once a day about how the show looks Morning Afternoon Load-in/out Handover notes Day 1 e.g. A e.g. B e.g. Load-in the night before (everyone) e.g. Tell the next shift where the feedback notebook is Day 2 e.g. C e.g. D e.g. None e.g. Tell the next shift which title card came loose Day 3 e.g. E e.g. A e.g. None e.g. Tell the next shift how many work-list sheets are left Day 4 e.g. B e.g. F e.g. None e.g. Sum up visitor feedback Day 5 e.g. G e.g. H e.g. Load-out from 5 p.m. (everyone) e.g. Check for anything left behind Visitor feedbacke.g. People stopped at Morning Light near the entrance. We ran out of work-list sheets What went wronge.g. The frames arrived late, and we scrambled the night before load-in Next themee.g. From the trip sea photo left out in ⑨, to 'A Morning in an Unknown Town' → 2/4 Lay out works on ... ↙ 3/4 Narrow down works... → 4/4 Run promo & g...
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Task board contents

In prep 16 items

Set the theme
Lay out candidates
Pick works, framing
Promote & shifts
Brainstorm themes
Set venue and dates
Set headcount & cost
Add 2-3 candidates
Number the walls
Tentatively arrange
Pick with 4 boxes
Get subjects' OK
Order print & frame
Publish the notice
Fill shift chart
Reflect afterward

Ordered 0 items

Ready to install 0 items

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