School Festival Prep for Beginners: Choose Your Class Act and Run a Team Kanban

Learning & Education

School Festival Prep for Beginners: Choose Your Class Act and Run a Team Kanban

This school festival prep board for beginners helps first-time class reps and committee members choose a class act and track team prep on a 3-column kanban to catch delays early. The whiteboard has four pages - page 1 sets the goal and date and chooses the act, page 2 assigns teams and lists prep tasks on a kanban, page 3 sorts tasks with MoSCoW and builds a budget table, and page 4 plans the countdown and shift schedule, then wraps up with a KPT retrospective. The task board has four columns - to do, in progress, checking with teacher, and done - with four parent tasks matching the four pages and three subtasks each. Works for middle school, high school, and college classes or clubs running their first school festival, with example sticky notes ready to edit for your own class.

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school festival festival prep to-do list kanban board for beginners
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① Start Here (class goal, festival da... ② Compare Act Ideas (list 4 ideas and... ③ Chosen Act (pick one from the ② com... ④ Teams and Roles (assign teams for t... ⑤ To Do (list prep for each ④ team) ⑥ In Progress ⑦ Done ⑨ Budget & Materials (list what ⑧... ⑩ Budget Cap & Money Rules (compa... ⑪ Countdown (place ⑧'s Must and Shoul... ⑫ Day-of Shifts (who covers which rol... School Festival P... How to use (all 4... Goal & decisions Rules & deadl... Delays & prob... Lessons & help 1/4 Choose the Act Ctrl+F / ⌘F : 2/4... → 2/4 2/4 List the Prep Work ↙ 3/4 Class goale.g. Make everyone who visits smile before they leave Festival daye.g. October 25-26 (9:30 a.m.-3:00 p.m.) Prep time availablee.g. 3 afterschool sessions a week, 1 hour each, plus the afternoon before Fun Effort Cost estimate e.g. Haunted house e.g. High. Kids and adults both line up e.g. Hard. Build a maze and dark room from cardboard e.g. About $80 (cardboard, blackout curtain, lights) e.g. Cafe e.g. Medium. Good for a snack break e.g. Very hard. Food rules from school and health dept. e.g. About $130 (ingredients, cups) e.g. Shooting gal... e.g. Medium. Fun for younger kids e.g. Medium. Need targets and prizes e.g. About $50 (prizes) e.g. Play e.g. Lower. Depends on show time e.g. Hard. Long rehearsal time e.g. About $30 (costumes, props) Chosen acte.g. Haunted House "The Cursed Classroom" Why we picked ite.g. High fun score, and splitting into 4 teams gets prep done in time Objections and our answere.g. "I'm scared of that stuff" -> post a warning sign at the entrance and add a lit shortcut path Members Scope Teacher or contact Decor Team e.g. A (lead) + 8 others e.g. maze, dark room, entrance sign e.g. homeroom teacher (room use) Costume Team e.g. B (lead) + 6 others e.g. ghost costumes, makeup, props e.g. home ec teacher (borrowing a sewing machine) Promo Team e.g. C (lead) + 4 others e.g. posters, calling out, PA announcement e.g. festival committee (where posters can go) Budget Team e.g. D (lead) + 2 others e.g. managing budget, collecting receipts e.g. homeroom teacher (how to handle money) e.g. [Decor] Build maze walls from cardboard e.g. [Costume] Make 5 ghost costumes e.g. [Promo] Draw and post 3 posters For each ④ team, write prep as one " ..." note e.g. [Decor] Borrowing blackout curtain for the windows (A) e.g. [Budget] Collecting shopping receipts (D) e.g. [Costume] Delayed - short on fabric, 2 decor members are helping Move from ⑤ once started, and add your name. Flag a card "Delayed" if it hasn't moved in 3 days e.g. [Promo] Posted 3 posters around school (10/18) e.g. [Decor] Entrance sign finished (10/20) e.g. [Budget] Calculated remaining budget (10/21) Move from ⑥ once finished, and note the date 3/4 Narrow It Down → 4/4 4/4 Run It and Reflect ⑧ MoSCoW (priorit... MustRequired Can't open without this e.g. Build the maze walls e.g. Post exit signs ShouldHigh priority Matters, but has a fallback e.g. Post 3 posters e.g. Make a call-out sign CouldNice to have Only if time and money allow e.g. Make a light-up sign e.g. Set up a photo spot Won'tSkipping this time Decided against for now e.g. Fog machine (against school rules) e.g. Moving ghost puppet Materials to buy Cost Buyer & date Decor e.g. Black paper, tape, lights (cardboard is free from a store, curtain is borrowed) e.g. $40 e.g. A, Saturday 2 weeks out Costumes & props e.g. White fabric, paint, wig e.g. $27 e.g. B, Saturday 2 weeks out Promo e.g. Poster paper, thick markers e.g. $7 e.g. C, Monday 2 weeks out Budget cape.g. School gave us $100. ⑨'s total is $74, leaving $26 as a buffer Money rulese.g. Hand the receipt to the budget team the same day you buy something If you go overe.g. Move one ⑧ "Should" item to "Could" and drop it from ⑨. Skip the wig and save $10 1. 2 weeks outBuy materials and start on the biggest itemse.g. Build half the maze wall 2. 1 week outSet finished pieces up in the classroom and test theme.g. Run through it once 3. Day beforeFinish decorating and get a teacher to check ite.g. Confirm the exit signs 4. Festival dayRun the ⑫ shifts and go to your team lead if stucke.g. Meet at 8:30 a.m. 5. CleanupReturn borrowed items and sort the trashe.g. Return the curtain by the next day Front desk Calling out Ghost role Break 9:30-11:30 e.g. D & F e.g. C e.g. B, G & H e.g. A, E & I 11:30-1:30 e.g. A & I e.g. F e.g. C, D & E e.g. B, G & H 1:30-3:00 Write 1-2 names Write who holds the sign Write 3 people going inside Write who's resting. Everyone rests once ⑬ KPT (retrospect... KeepContinue e.g. Moved kanban cards at every weekly class meeting Write what you want to keep doing next time ProblemWhat went wrong e.g. Ran short on costume fabric and lost 2 days Write what went wrong and why TryWhat to try e.g. Count fabric and other materials 3 weeks out and buy extra Write what to try next time as " ..." → 2/4 List the Prep Work ↙ 3/4 Narrow It Down → 4/4 Run It and Reflect
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Task board contents

To Do 16 items

Choose the Act
List All Prep
Narrow the List
Run & Reflect
Set Goal & Date
Compare Act Ideas
Pick the Act
Assign Teams
Write Prep Notes
Set Card Rules
Sort by MoSCoW
Make Budget Table
Check Budget Cap
Plan Countdown
Set Day Shifts
Reflect with KPT

In Progress 0 items

Checking with Teacher 0 items

Done 0 items

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