Room-by-Room Renovation Schedule for Beginners: Site Coordination Board

Project & Development

Room-by-Room Renovation Schedule for Beginners: Site Coordination Board

Site staff at a small renovation company use this beginner-friendly schedule template to plan each room's work steps and the decisions the homeowner must make. Across 4 pages, page 1 sets the scope per room, page 2 lists steps (demolition → base → interior → finish) and owner decisions, page 3 orders urgent decisions from survey to handover, and page 4 holds the schedule table and weekly review. The task board has 4 columns - not started, in progress, awaiting confirmation, done - with 4 parent tasks matching the 4 pages and 3 subtasks each, all starting not started with due date and owner blank. Follow the sample entries to build a schedule even with no experience; samples cover interior and finishing work like wallpaper and flooring, assuming a licensed contractor handles electrical, gas, and water work. It skips structural design, codes, estimates, and contracts. Meant for limited-visibility internal co-editing, sharing a homeowner-facing board with no address or price by URL.

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renovation schedule work schedule management homeowner confirmation construction company site coordination
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① Where to Start Writing ② Work Overview ③ Each Room's Concerns and Scope of Work ④ Bedroom Steps (From ③'s Scope) ⑤ Toilet Steps ⑥ Wash Room Steps ⑦ Kitchen Steps ⑧ Homeowner Decisions (From ④–⑦'s Steps) ⑨ Urgent Decisions (Placing ⑧'s Items) High impact x not urgent High impact x urgent Low impact x not urgent Low impact x urgent ⑪ Spec Confirmation Meeting ⑫ Mid-Work Check-In ⑬ Handover Check ⑭ Schedule Table (Based on ⑩'s Order,... ⑮ Not Started Column Rule ⑯ In Progress Column Rule ⑰ Awaiting Confirmation Rule ⑱ Done Column Rule ⑲ Weekly Review Routine Renovation Schedu... How to use (all 4... The finished resu... Steps, schedule, ... Cautions, what st... Homeowner confirm... 1/4 Set the Work Scope Ctrl+F / ⌘F : 2/4... → 2/4 2/4 Lay Out Room Steps ↙ 3/4 Write the OverviewWrite the rough schedule, target rooms, and in-house contact on ②e.g. Write it in 10 minutes right after the site visit Write the ConcernsWrite each room's concerns, the homeowner's requests, and the scope of work on ③e.g. Write the homeowner's own words as they said them Move to Page 2For each room with a scope set in ③, lay out the steps on page 2e.g. Leave rooms with no set scope for later Rough schedulee.g. 2 weeks(Start __/__ / Handover __/__) Target roomse.g. Bedroom, toilet, wash room, kitchen In-house contactSite contact: ____e.g. Meeting contact: ____ CautionElectrical, gas, and water work must be done by a licensed contractor.Do not write the homeowner's address, plans, or prices on a board shown to the homeowner. Current concern Homeowner's request Scope of work Bedroom e.g. Yellowed wallpaper e.g. Wants a brighter color e.g. Replace wall and ceiling wallpaper Toilet e.g. Dark, stained floor e.g. Wants an easy-to-clean floor e.g. Replace with vinyl sheet flooring Wash room e.g. Not enough storage e.g. Wants to store towels e.g. Add a wall storage shelf Kitchen e.g. Oil stains won't come off e.g. Wants an easy-to-wipe wall e.g. Install a kitchen panel Demolition: e.g. Strip the old wallpaper Base work: e.g. Fill in wall dents Interior: e.g. Hang new wallpaper Finishing: e.g. Check the seams and clean up Demolition: e.g. Strip the flooring (the toilet unit is removed by the licensed contractor) Base work: e.g. Fix the floor base Interior: e.g. Lay vinyl sheet flooring (a water-resistant floor material) Finishing: e.g. Fit the baseboard (thin board along the wall base) and clean up Demolition: e.g. Remove the old shelf Base work: e.g. Add a reinforcing board where the shelf attaches Interior: e.g. Replace the wallpaper Finishing: e.g. Fit the storage shelf and clean up Demolition: e.g. Remove old wall tiles (do not touch pipes or wiring) Base work: e.g. Repair the wall base Interior: e.g. Fit the kitchen panel Finishing: e.g. Fill the seams and clean up Decision item Options Rough deadline Bedroom e.g. Wallpaper product code e.g. Choose from 3 white-tone samples e.g. 7 days before start Toilet e.g. Floor material color e.g. 3 types - wood grain, stone grain, or plain e.g. Before fixing the base (7 days before start) Wash room e.g. Storage door color e.g. 2 types - white or wood grain e.g. Before starting interior work Kitchen e.g. Kitchen panel pattern e.g. Choose from 4 catalog samples e.g. 10 days before start 3/4 Narrow the Urgent... → 4/4 4/4 Run the Site Sche... 縦軸: Impact on the... Set a deadline and tell the homeowner early. e.g. Decide the storage door color before starting interior work Get this decided first. e.g. If the floor material color isn't set before fixing the base, work stops Fine to decide by handover. e.g. Towel bar position Narrow it to 2 options and decide on the spot. e.g. Baseboard color ⑩ Timeline (Confi... Kickoff e.g. Take the inquiry and assign an in-house contact Site Survey e.g. Take room photos and measurements, and write ③ Spec Confirmation e.g. Have the homeowner decide the top-right items from ⑨ Start of Work e.g. Tell the homeowner the schedule and working hours Finishing e.g. Take finished photos and list any fixes needed Handover e.g. Walk through with the homeowner and get sign-off What to show: e.g. The ⑧ table and sample catalog What to ask: e.g. Which wallpaper and floor material color What to bring: e.g. Sample catalog, tape measure Once decided: write the product code back on ⑧ What to show: e.g. Photos after fixing the base What to ask: e.g. Does it match what you pictured What to bring: e.g. The ④–⑦ step stickies If changes are requested: set a deadline and add to ⑧ What to show: e.g. Each finished room What to ask: e.g. Anything that concerns you What to bring: e.g. The care instructions If fixes remain: set a date and write on ⑭ To do 1 To do 2 To do 3 Rough deadline Site survey e.g. Set the visit date with the homeowner e.g. Prepare a tape measure and camera e.g. Share the photos in-house e.g. 21 days before start Spec confirmation e.g. Order the sample catalog e.g. Set the meeting date with the homeowner e.g. Order materials for the chosen codes e.g. 10 days before start Mid-work check-in e.g. Tell the crew the work date e.g. Take progress photos along the way e.g. Set the ⑫ date with the homeowner e.g. The day before starting interior work Handover e.g. Keep a date open for fixes e.g. Prepare the care instructions e.g. Set the ⑬ date with the homeowner e.g. The day after work finishes Every task starts here right after you use the template Due date and owner are left blank for you to fill in e.g. Add the due date once the start date is set Move it here once work actually begins e.g. Site surveys and meetings go here too Move it back here from awaiting confirmation once the homeowner replies Move it here once you've asked the homeowner e.g. Waiting on the wallpaper product code e.g. Call to check if there's no reply in 3 days Move it here once the homeowner has confirmed e.g. Got sign-off on the handover Move it back to in progress if a fix comes up Review the BoardCheck how ④–⑦'s steps are progressing every __ (day of week)e.g. 10 minutes Monday morning Check Pending ItemsCheck what's stuck in the awaiting-confirmation column (⑰)e.g. Read the stuck items out loud in-house Co-Edit In-HouseThe in-house board is limited-visibility and shared, so site staff edit the same board togethere.g. Add any delay to a step as a sticky Share With HomeownerUpdate the homeowner-facing board and share it by URL. Leave out address, plans, and pricese.g. Only show progress and what needs deciding next → 2/4 Lay Out Room Steps ↙ 3/4 Narrow the Urgent... → 4/4 Run the Site Sche...
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Task board contents

Not Started 16 items

Set the Work Scope
Lay Out Room Steps
Narrow Urgent Items
Run the Schedule
Do the Site Survey
Write Work Overview
Write Room Scope
Line Up Room Steps
List Owner Decisions
Flag Licensed Work
Sort into 4 Boxes
Set Confirm Order
Hold Spec Meeting
Mid-Work Check-In
Arrange Handover
Weekly Board Review

In Progress 0 items

Awaiting Confirmation 0 items

Done 0 items

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