① How to Use This Board (writing order)
② The Basics (start here)
③ Purpose of the Move
④ What's Already Decided
⑤ What's Still Undecided
⑥ Contacts Table (who to ask, who's t...
⑧ For Each ⑦ Branch, Note What May Ta...
⑨ Place the Decisions from ⑧ on the I...
Plan It
Do It Now
Skip It
Delegate It
⑩ Top 4 Priorities (chosen from ⑨'s D...
⑫ Packing Schedule by Department (sha...
⑬ Internet and Phone Connected?
⑭ Did Everything Arrive?
⑮ Told Everyone, Inside and Out?
Office Relocation...
How to use (4 pag...
Decided / purpose
Decisions / in ch...
Risk of delay / u...
Notes / to confirm
1/4
Set the Basics
Ctrl+F / ⌘F : 2/4...
→ 2/4
2/4
Branch Out the De...
↙ 3/4
Writing order 1 Set the basics on page 1 e.g. Write the date, headcount, and purpose fi rst Writing order 2 Expand the decisions on page 2 e.g. Add to the 6 branches as they come to min d Writing order 3 Rank by urgency on page 3 e.g. Put anything risky first Writing order 4 Push to moving day on page 4 e.g. Set the timing and each department's sche dule Move date e.g. First week of April 2027 Headcount moving e.g. 35 staff (want about 40 seats) Current lease end date e.g. End of April 2027 (after the move date) (Check the notice period in your lease yourself) e.g. Outgrown the current seats e.g. Want to be closer to the station e.g. Want 2 meeting rooms instead of 1 Purpose in one line: ____ e.g. Move date is the first week of April 2027 e.g. Staying within the same city or ward e.g. The CEO makes the final call Decided by: ____ e.g. The new property e.g. Whether to keep the phone number e.g. How many desks and chairs to discard Decide by when: ____ Who
What to ask
Contact point
Internal departments
e.g. General affairs, sales, engineering, accounting e.g. Get their packing schedule and seat requests e.g. One rep per department Vendors
e.g. Real estate agent, interior firm, movers, phone/inte rnet provider e.g. Quote, construction, moving day, and line setup e.g. The general affairs contact (in charge: ____) Parties to notify
e.g. Clients, customers, mail senders e.g. Tell them the new address and phone number e.g. Each sales rep and general affairs ⑦ Branch What to ...
What to Decide for the O ffice Move Property e.g. Size, distance from the s tation, move-in date IT e.g. Internet line, Wi-Fi, pri nters Moving e.g. Moving day, what to carry , what to discard Interior e.g. Seating layout, number of meeting rooms, storage Phone e.g. Keeping or forwarding the phone number Announcements e.g. New address notice, busin ess cards, website What may take time
Timing and who to...
Property
e.g. Overlap between the move-in date and the current lease end e.g. Viewing to contract can take weeks to months / real estate agent Interior
e.g. Construction and layout decisions e.g. Design to construction can take months / interior firm IT
e.g. Applying for and getting the internet line connected e.g. Connection can take time after applying / line provider Phone
e.g. Phone number transfer procedure e.g. Keeping the number depends on area and plan / phone company Moving
e.g. Booking a moving company e.g. Bookings fill up by season, so get several quotes early / mover Announcements
e.g. Updating the address on cards, envelopes, and the website e.g. Reprinting can take weeks / general affairs, PR 3/4
Rank by Urgency
→ 4/4
4/4
Carry Through to ...
縦軸: Importance (h...
Important, but there's still time. Set a deadline and add it to the plan. e.g. Deciding interi or and layout Important, and being late means missing the move date. e.g. Apply for the internet line / chec k your lease's notice period yourself Not important or urgent. Leave it for now. e.g. Buying new equipment to match the move Urgent work that doesn't have to fall on general affairs. Hand it to a department rep or vendo r. e.g. Collecting mover quotes What and why
Deadline
Department in charge
1st
e.g. Apply for the internet line - it takes time to conne ct and work stops without it e.g. 2 months before the move e.g. General affairs and engineering 2nd
e.g. Notice for ending the current office lease - check t he deadline in your contract e.g. By the deadline in your lease e.g. General affairs 3rd
e.g. Decide interior and layout - construction takes time e.g. 4 months before the move e.g. General affairs and department reps 4th
e.g. Look into the address-change filings (example only, confirm with each office yourself) e.g. List them by 1 month before the move e.g. General affairs and accounting ⑪ Place the Top 4...
6 months out e.g. Start looking at prop erties and check your leas e's notice period yourself 4 months out e.g. Decide the property, interior, and layout 2 months out e.g. Apply for the line an d phone, book the mover 1 month out e.g. Tell everyone the new address, start packing Moving day e.g. Move the items, test the internet and phone After the move e.g. Check deliveries and filings, finish what's lef t Packing start date
Personal items
Equipment
Meeting point on ...
Dept 1
e.g. Sales starts 2 weeks before e.g. Pack your desk drawer into one box e.g. Bring your own laptop e.g. 9am at the new office Dept 2
e.g. Engineering starts 1 week before e.g. Take personal items home by the day b efore e.g. Movers handle the servers e.g. 1pm at the new office Dept 3
e.g. Accounting starts 3 days before e.g. Pack documents in a locked box e.g. Leave the safe to the movers e.g. 10am at the new office Dept 4
e.g. General affairs packs last e.g. List equipment before boxing e.g. Phones and the copier e.g. 8am at the current office to oversee e.g. Test the internet at every desk e.g. Call the main number and check it rings Spots without a connection: ____ e.g. Count boxes by department e.g. Photograph damage and tell the mover Missing items: ____ e.g. Emailed clients the new address e.g. Updated the address on the website and cards Still not told: ____ → 2/4
Branch Out the De...
↙ 3/4
Rank by Urgency
→ 4/4
Carry Through to ...
Drag to move, scroll to zoom
