My Timeline for Beginners: Plan Your Family's Steps from 3 Days Before a Typhoon to Evacuation

Personal & Life

My Timeline for Beginners: Plan Your Family's Steps from 3 Days Before a Typhoon to Evacuation

This beginner template shows how to make a My Timeline, a family evacuation timeline, so a family can decide before typhoon and heavy-rain season who does what and when. It has four boards. Board 1 uses the hazard map to check your home's risks, family needs, and shelters with routes. Board 2 lines up six stages from three days ahead to evacuation, with what to check and each person's actions. Board 3 decides who takes whom, what to bring, and what to check in confusing moments. Board 4 gives preparations an owner and a deadline and sets the next review date. The task board has four columns, from things to look up to prepared, with four parent tasks and three subtasks each. Whether to evacuate is not decided here. Confirm it with your local government's evacuation information and weather warnings. Rewrite each example for your home, and review it together as a family every year.

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my timeline disaster preparedness typhoon and heavy rain evacuation plan family
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① Start Here (the disaster to plan fo... ② Home Hazards (check on the hazard map) ③ Family Needs (who needs help) ④ Shelters (choose two or more) ⑤ Route and Travel Time for Each Shelter ⑥ Timeline and Target State (until yo... ⑦ Information and Family Actions by S... ⑧ Who Takes Whom (from the actions in... ⑨ When Heavy Rain Looks Likely at Night ⑩ When the Family Is Apart ⑪ When You Cannot Reach Each Other ⑫ Where to Check (follow local govern... ⑬ Everyday Preparations (from the ite... ⑭ Yearly Review (before rainy and typ... ⑮ Next Review My Timeline Famil... How to use (4 boa... Decisions and she... Info to check and... Dangers and worries Preparations and ... 1/4 Check your home's... Ctrl+F / ⌘F : 2/4... → 2/4 2/4 Line up actions b... ↙ 3/4 Disaster to plan fore.g. River flooding and landslides from a typhoon or heavy rain Map to usee.g. City hazard map (flood and landslide)Where to get it: ____ Who writes, and who reviews togethere.g. Writer: MomReviewing together: Dad, eldest son, Grandma e.g. Expected flood depth is 0.5 to 3 m e.g. The slope behind the house is in a landslide warning zone e.g. The road in front is low and collects rainwater Check what the map colors mean in the map legend e.g. Grandma walks slowly and struggles with stairs e.g. The eldest son is in elementary school and at school on weekday afternoons e.g. Dad commutes by train and gets home late e.g. We have one dog e.g. The elementary school gym, a shelter set by the city e.g. Aunt's house in the next town, outside the flood zone e.g. A hotel outside the flood zone Check with local government information whether a shelter is open and usable for floods and landslides Route Travel time Watch out for Shelter e.g. Walk the main road to the school gym e.g. 20 min on foot (30 with Grandma) e.g. Do not take the riverside shortcut Aunt's house e.g. Drive to Aunt's house in the next town e.g. 25 min by car e.g. Call the day before to ask if we can stay Backup shelter e.g. Drive to a hotel (pick one outside the flood zone) e.g. 40 min by car e.g. Check early whether we can book 3 days beforeThe family knows the plan and the shelterse.g. Shared the plan and the shelters in ⑤ in the family group chat 2 days beforeItems to take are readye.g. Water, medicine, and chargers are in each person's bag 1 day beforeThe area around the house is clearede.g. Brought the laundry poles and plant pots inside Half a day beforeShelter contact is madee.g. Aunt replied that we are welcome A few hours beforeFamily who need help have started movinge.g. A level 3 alert (elderly and others needing help evacuate) was issued, and Grandma and the eldest son left for the shelter Start evacuatingThe rest of the family is evacuating tooe.g. An evacuation order was issued, and the rest headed for the shelter in ⑤ Info to check Alert level (guide) Adult actions Family who need help 3 days before e.g. Forecast typhoon path (weather agency) e.g. Level 1 (early warning information) may be issued e.g. Check the shelters and routes in ⑤ with the family e.g. Check Grandma has a week of medicine 2 days before e.g. Typhoon information and rain forecast e.g. Level 1 (early warning information) may be issued e.g. Gather items to take and fill the car with fuel e.g. Check for notices from the eldest son's school 1 day before e.g. Weather advisories and warnings e.g. Level 2 (heavy rain, landslide, flood advisories) e.g. Clear loose items around the house e.g. Tell Grandma we may need to evacuate Half a day before e.g. River level and rain cloud movement e.g. Check the local government announcement e.g. Call Aunt to say we may come e.g. Pack Grandma's clothes and medicine in a bag A few hours before e.g. Local government evacuation information e.g. Level 3 (elderly and others needing help evacuate) e.g. Take Grandma and the eldest son to the shelter in ⑤ e.g. Grandma starts evacuating once level 3 is issued Start evacuating e.g. Local government evacuation information e.g. Level 4 (evacuation order) e.g. Everyone in a dangerous place evacuates e.g. Call to check no one is left at home 3/4 Set each family role → 4/4 4/4 Get ready ahead o... People or pets to... Items to bring If away from home e.g. Mom e.g. Takes Grandma and the eldest son e.g. Grandma's medicine, list of her medicines, cash e.g. If at work, ask Dad to go with Grandma e.g. Dad e.g. Takes the dog e.g. Emergency bag, flashlight, water e.g. If commuting, go straight to the shelter in ⑤ e.g. Eldest son e.g. Walks with Grandma e.g. Own change of clothes and water bottle e.g. If at school, follow the school's instructions e.g. Grandma e.g. Does not move alone, waits for Mom e.g. Glasses, hearing aid, usual medicine e.g. If alone, ask a neighbor to check on her e.g. In the evening, check local evacuation information and weather warnings e.g. While it is light, gather the items to take at the front door e.g. Pick from ⑤ where to go if evacuation information comes at night Check local government information on how to move when walking outside is dangerous e.g. Write where you are in the family group chat e.g. Family at school or work check the instructions there e.g. Pick one shelter from ⑤ as a meeting place e.g. Decide in table ⑧ who goes to pick up whom e.g. Leave a message on a disaster message service (171 in Japan) e.g. Use a relative who lives far away as a relay e.g. Try the message line as a family on a trial day e.g. Decide a meeting place for when you cannot reach each other Local government evacuation informatione.g. City website, disaster email alerts, public address systemWhere to check: ____ Weather warnings and river levelse.g. Weather agency website, the national river information site This board's promiseDecide whether to evacuate and when to move by checking local government announcements. Also check in advance, with local guidance, how to act if you feel danger before an announcement. This board is only preparation so the family does not hesitate when that information arrives What to do Owner Deadline How to confirm it... Water and food e.g. Stock three days of water and food for the family e.g. Dad e.g. End of June e.g. Write expiry dates on the bags Emergency bag e.g. Put the items from ⑧ in a bag for each person e.g. Mom e.g. End of June e.g. Try walking to the shelter in ⑤ with the bag Contacts e.g. Write the contacts from ⑪ on paper and put it in the bag e.g. Eldest son and Mom e.g. End of May e.g. Saved on everyone's phone Evacuation route e.g. Walk the route in ⑤ in daylight e.g. Dad and Grandma e.g. A June holiday e.g. Rewrote the time it took in ⑤ Around the house e.g. Clear leaves from gutters and put away loose items e.g. Eldest son e.g. Once a month e.g. The 1-day-before actions in ⑦ take little time Check the mapReview the hazard mape.g. Check whether the city's map has been updated, and rewrite ② Update needsRewrite the family's needse.g. The eldest son started middle school, so change roles in ③ and ⑧ Read togetherThe family reads ⑥ and ⑦e.g. Read together for unclear spots and fix the wording Check suppliesCheck the preparations in ⑬e.g. Replace supplies that are close to expiring Next review daye.g. The second Sunday of May next yearDate: ____ This year's lessonse.g. Walking with Grandma, the shelter took 30 minutes Homework until the next reviewe.g. Ask the doctor about spare supplies of Grandma's usual medicineOwner: ____ → 2/4 Line up actions b... ↙ 3/4 Set each family role → 4/4 Get ready ahead o...
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Task board contents

To look up 16 items

Check home hazards
Line up hourly steps
Set family roles
Prepare ahead
Read hazard map
Note family needs
Plan shelter routes
Review the 6 stages
Write what to check
Write family actions
Assign who helps
Note tricky moments
List where to check
Assign prep owners
Walk the routes
Set next review day

Checking with family 0 items

Decided 0 items

Prepared 0 items

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