① Your State for Next Week (start wri...
② Tasks by Area (mix work and home)
③ Worries Not Written Yet (get them a...
④ Backlog (all tasks from ② and ③ go ...
⑤ Today (max 2)
⑥ Waiting on others (replies you are ...
⑦ Done
⑧ Whose Reply and By When (one row pe...
⑨ The Rule for Picking Two Today
⑪ What You Let Go of Next Week (from ...
⑫ What You Ask Others to Do (from Sho...
⑮ Time for the Sunday Review
Personal Kanban f...
How to use (4 pag...
Today and what yo...
Rules and plans
Waiting and worries
Done and lessons
1/4
Empty your head
Ctrl+F / ⌘F : 2/4...
→ 2/4
2/4
Sort tasks into l...
↙ 3/4
Energy (good, so-so, low) e.g. So-so. Wednesday is full of meetings and I will be tired
Time you can use next week e.g. 30 minutes on 4 weeknights, 2 hours on Saturday morning
Your biggest worry e.g. I have not started the report due at the end of the month
Task
Due
Time needed
Work
e.g. Write the month-end report
e.g. By Friday
e.g. 2 hours
Home
e.g. Hand in the school forms
e.g. By Wednesday
e.g. 20 minutes
Money
e.g. Review how I pay the electric bill
e.g. This month
e.g. 30 minutes
Body and mind
e.g. Book the dentist
e.g. No deadline
e.g. 10 minutes
Small errands e.g. Reply to a friend, buy spare batteries
Things on your mind for ages e.g. Tidy the closet, review insurance
Tip for getting it all out Keep writing until "oh, and that too" stops. About 10 words per item is enough
e.g. Write the month-end report
e.g. Review how I pay the electric bill
e.g. Tidy the closet
Anything you will not do today waits here
e.g. Fill in and hand in the school forms
e.g. Draft only the report headings
The picking order and no-adding rule go in ⑨
Put big tasks here as a 30-minute step
e.g. Slides waiting on my boss's check
e.g. The landlord's reply on the repair dat e
While you wait, it does not count toward yo ur two
Write who and by when in the table in ⑧
e.g. Booked the dentist
e.g. Replied to a friend
Keep finished items instead of deleting the m
At the Sunday review, count what you finish ed
What you are wait...
Whose reply
Due date, and if ...
Waiting 1
e.g. Check on the slides
e.g. My boss
e.g. By Wednesday. If it passes, ask in the morning
Waiting 2
e.g. The repair date
e.g. The landlord
e.g. By Friday. If it passes, call
Waiting 3
e.g. A reply on the trip dates
e.g. My family
e.g. By Saturday. If it passes, decide together on Sunday night
Picking order e.g. Closest deadline first, then anything keeping someone waiti ng
No-adding rule e.g. Add nothing to ⑤ until both are done. Park surprises in ④ a nd pick again
When you pick e.g. Weekday mornings, three minutes before leaving home
3/4
Let go of overload
→ 4/4
4/4
Plan the week ahead
⑩ Split What Pile...
Must Essential
Must happen next week (up to 3)
e.g. Write the month-end report
e.g. Set the repair date with the landlord
Should Important
Should happen, but a small delay is fine
e.g. Review how I pay the electric bill
e.g. Go to the dentist
Could If time allows
Do these if you have spare time
e.g. Tidy the closet
e.g. Sort photos
Won't Skip this time
Decided not to do next week
e.g. Review insurance
e.g. Look into a new class
Day to bring skipped items back to ④ e.g. Bring the insurance review back to ④ on the first Sunday of next month
What you can stop doing e.g. Wipe the room down once a week instead of every night
Who to tell about the delay e.g. Tell a friend I cannot visit the class this month
What to ask
Who and by when
What to say when ...
Ask 1
e.g. Sorting the trash and the pickup days
e.g. Family, all week
e.g. "Could you take this just for this week?"
Ask 2
e.g. Making the charts for the slides
e.g. A coworker, by Thursday
e.g. "I will check the table in return"
Ask 3
e.g. One school pickup
e.g. Grandparents, Wednesday
e.g. "I need your help just this once"
⑬ Split Next Week...
e.g. Finish the month-en d report
e.g. Write three heading s
Monday, 15 min
e.g. Write the first sec tion
Wednesday, 30 min
e.g. Reread and fix
Friday, 20 min
e.g. Gather the numbers
Tuesday, 30 min
e.g. Write the other sec tions
Thursday, 30 min
e.g. Send it to my boss
Friday evening, 5 min
⑭ Looking Back on...
Keep Continue
What to keep doing
e.g. Picking two in the morning kept me from dithering
e.g. Separating waiting tasks eased the rush
Problem Trouble
What went wrong
e.g. A surprise errand put three or more in ⑤
e.g. I forgot to check a waiting deadline
Try Experiment
What to try next (just one next week)
e.g. Park surprise errands in ④ first
e.g. Check the deadlines in ⑧ on Wednesday morning
Time and place e.g. Every Sunday at 9 p.m. for 20 minutes, at the kitchen table
Order of review e.g. Count ⑦ → check the deadlines in ⑧ → re-sort ④
A way not to forget e.g. Add it to my phone calendar as a weekly repeat
→ 2/4
Sort tasks into l...
↙ 3/4
Let go of overload
→ 4/4
Plan the week ahead
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