AI Effect Measurement Board for Beginners: Compare Before and After, Report to Your Manager

Business & Strategy

AI Effect Measurement Board for Beginners: Compare Before and After, Report to Your Manager

Someone whose AI tool only feels vaguely useful uses this beginner board to compare time, quality, and satisfaction before and after, then report it to their manager on one page. The whiteboard has three frames on how to measure each indicator, a 3x4 before/after table, five steps for measuring and reporting, three frames for hard-to-quantify effects, and a one-page report frame. The task board has five columns - getting ready, before log, after log, tally and compare, reported - with 4 parent tasks and 12 subtasks, from getting ready to reporting and deciding. The usual reason people stall is missing a before number, so this board lets you estimate it from your gut feeling over the past week, and shows how. Effects that are hard to quantify, like feeling less weighed down, can still be written down using the example wording. To plan the trial itself, use the AI Pilot Plan Board instead - this one is for measuring and reporting.

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AI adoption effect measurement process improvement reporting to your manager for beginners
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1. Time (hours worked) 2. Quality (rework count) 3. Satisfaction (score from users) 4. Before/after comparison table (a r... 5. Five steps to measure and report (... 6. Psychological load got lighter 7. Less waiting and rework 8. New effort and remaining worries 9. One-page report to your manager (c... AI Effect Measure... How to use: (1) D... What you measure,... How you decide to... What you can't me... Insights, effects... How to measure: log the minutes one instance of the same task takes How to estimate: multiply last week's count by minutes per task e.g. Drafting an email - 20 min x 15 tasks/week = 300 min/week If unsure, write it as a range and compare using the range How to measure: how many times each task got fixed (sent back plus self-revisions) How to estimate: last week's rejected count divided by the count you submitted e.g. Sent 10, 3 came back = 0.3 per task If hard to count, the number sent back alone is fine How to measure: ask users to score it out of 5 (1 = hard, 5 = easy) How to estimate: for the before score, think back to the current task and score it the same way e.g. Before: 2 points → After: 4 points Ask at least 3 people, and record both the average and the lowest score Before (estimate) After (measured) Difference Comment Work time e.g. 300 min/week20 min x 15 tasks e.g. 135 min/week9 min x 15 tasks e.g. −165 min/weekAbout −11 hours a month e.g. Drafting is nowdone by AI. Review time hasn't gone down Rework count e.g. 0.3 per task3 of 10 sent back e.g. 0.1 per task1 of 10 sent back e.g. −0.2 per taskRework went from 3 to 1 e.g. Fewer wordingmistakes. Number errors still happen Satisfaction score e.g. 2.0 pointsAverage of 3, lowest 1 e.g. 4.0 pointsAverage of 3, lowest 3 e.g. +2.0 pointsLowest score also went from 1 to 3 e.g. Many said startingto write feels easier now 1. Narrow down to three indicatorsStick to just time, quality, and satisfaction. More than that and you'll stop logging. e.g. Limit it to drafting emails, and focus on one task only. 2. Estimate the before numberA gut feeling from the past week is fine. Work it out as count x minutes per task, and note how you did it too (board 1-3). e.g. 15 tasks/week x 20 min = 300 min/week. 3. Log it for four weeksLog it on the same day each week. Treat week one as a warm-up, and use weeks two through four to decide. e.g. Fill it in for 5 minutes before you clock out every Friday. 4. Compare before and afterSubtract before from after in the comparison table (board 4). Add the effects that are hard to put in numbers, in words (board 6-8). e.g. −165 min/week, rework −0.2 per task. 5. Sum it up in one page and reportWrite only cost, effect, and continue-or-not on one page and hand it to your manager (board 9). e.g. $100/month against 11 hours/month worth about $165 in saved time. How to write it: before it was hard because of X, now it's Y - write before and after e.g. Starting from a blank page used to feel heavy, but now I start by editing a draft Add one frequency number (how many times a week that came up) How to write it: say whose wait got shorter, and by how many days e.g. Waiting for my manager's review went from 2 days average to half a day If it converts to time, move it to the work time row in board 4 and turn it into a number How to write it: don't only list the good parts, note the extra work and remaining worry too e.g. Fact-checking the output adds 5 minutes per task / can't be used for external documents Add one line with a countermeasure idea, and it becomes report material as is Cost (in dollars)e.g. $20/month x 5 users = $100/month.Also note the time spent on setup and explanation (3 hours total). Effect (write both time and money)e.g. 165 minutes saved a week x 4 weeks = 11 hours a month.At $15/hour that's about $165/month. Rework went from 0.3 to 0.1 per task. Continue or not (state it in three options)e.g. Continue / Continue with conditions (not for external documents) / Stop.Add one line of reasoning. e.g. Continuing because the $165 effect beats the $100 cost.
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Task board contents

Getting ready to measure 16 items

Prepare to measure
Get the before value
Log the after value
Report and decide
Pick 3 indicators
Write it in one line
Pick where to log it
Recall the past week
Estimate work time
Count the reworks
Log for 4 weeks
Ask for a 1-5 score
Note what you notice
Work out the gap
List cost and effect
Continue or stop?

Before-adoption log 0 items

After-adoption log 0 items

Tally and compare 0 items

Reported 0 items

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