AI Adoption Meeting Board for Beginners: Goal, Target Task, Concerns, and Trial Scope

This beginner template helps first-time organizers nail down the goal, target task, concerns, and small trial scope for AI adoption in one meeting. The whiteboard lines up the four frames, a radial diagram detailing the trial with 5W1H, five steps for a 60-minute meeting, a decisions table (4 rows x 3 columns), and a frame for what stays undecided plus the next meeting date. The task board has five columns from gathering points to reviewed, and four parent tasks - meeting prep, meeting day, trial prep, and judging results - each with three child tasks in the first column. If you're unsure how to run the meeting, fill the four frames left to right and copy the results into the decisions table with an owner and deadline. It suits small teams starting to look at AI use, and people juggling IT duties too.