① What to Decide and the Deadline (st...
② Voting Rules (3 votes each)
③ Each Person's Vote Color
④ Tie Rule
⑥ Options and Votes (place dot stamps...
⑦ Ideas You Want to Add
⑧ Questions and Things to Confirm
⑨ Vote Counts (top options counted by...
⑩ Votes x Feasibility (place the opti...
Many votes x Hard
Many votes x Easy
Few votes x Hard
Few votes x Easy
⑪ Handling Ties and the Chosen Idea
⑫ Good Points of Low-Vote Ideas
⑭ Owner, Deadline, First Step (write ...
⑮ Decided
⑯ On Hold
⑰ Set Aside
Dot Voting Board ...
How to use (4 pag...
Options and decis...
Rules and agreements
Doubts, ties, que...
Insights and good...
1/4
Agree how to decide
Ctrl+F / ⌘F : 2/4...
→ 2/4
2/4
Vote on the options
↙ 3/4
What to decide e.g. Choose one theme for next quarter's team study session
Deadline and time available e.g. Decide within today's 30-minute meeting (5 to align, 10 to vote, 10 to count and decide, 5 to assign)
How to decide e.g. Dot voting with 3 votes each, pick the top option, then con firm together
e.g. 3 votes each. Up to 2 on the same option is fine
e.g. Place votes with dot stamps in place of round stickers
e.g. Everyone votes at once, without copying others
Also decide whether you may vote for your own idea
e.g. Ana=red, Ben=blue, Chloe=green, Dan=gold, Eve=purple
Seven colors: black, red, orange, gold, green, blue, purple
From 8 people, pair color and shape (circle, star, heart). e.g . 8th person = red star
Write your name and color on a sticky note
e.g. If tied, hold another vote on just those two, one vote ea ch
e.g. If still tied, whoever raised the question decides and gi ves a reason
e.g. Say one good point about options with 0 or 1 votes before dropping them
Also write what to do if time runs out
⑤ Voting Criteria...
Criterion 1 Big impact
e.g. Removes one of the team's pain points
Look at whose work gets easier
If unsure, think about your own work
Criterion 2 Easy to start
e.g. Can start next month
Check whether it needs no money or tools
Can you picture the first step?
Criterion 3 Sustainable
e.g. Once a month is something everyone can keep up
Check that it does not fall on one person
Can you also set a signal for stopping?
Option name
Short description
Votes (dot stamps)
Proposed by
Option 1
e.g. Using generative AI
e.g. Use it to draft minutes and emails
e.g. 5 dots (red, blue x2, green, purple)
e.g. Ana
Option 2
e.g. Spreadsheet functions
e.g. Cut down manual totals
e.g. 3 dots (red, gold, purple)
e.g. Ben
Option 3
e.g. Presentation delivery
e.g. Practice explaining in 5 minutes
e.g. 1 dot (green)
e.g. Chloe
Option 4
e.g. Customer service cases
e.g. Share cases that went well
e.g. 5 dots (red, blue, green, gold, purpl e)
e.g. Dan
Option 5
e.g. Information security basics
e.g. Password and attachment cautions
e.g. 1 dot (gold)
e.g. Eve
e.g. Option 1: also learn the allowed scope of use
e.g. Option 4 could have a separate session for new hires
Write ideas that came to you after voting here too
Add the name of whoever wrote it
e.g. Option 2: who would lead it?
e.g. Option 4: can we talk without naming customers?
Whoever proposed it answers before counting
Questions with no answer go to on hold in ⑯
3/4
Count and choose
→ 4/4
4/4
Act on the choice
Option name
Votes
Colors of voters
Top 1
e.g. Using generative AI
e.g. 5 votes (tied)
e.g. red, blue x2, green, purple
Top 2
e.g. Customer service cases
e.g. 5 votes (tied)
e.g. red, blue, green, gold, purple
Top 3
e.g. Spreadsheet functions
e.g. 3 votes
e.g. red, gold, purple
縦軸: Votes (top = ...
Discuss whether it can be split into small parts to try. Keep it as a candidate if a first ste p appears. e.g. Customer service cases (needs prep to hide customer names)
First candidate. Pick one here and move on to page 4. e.g. Using generative AI (can start next month)
Set aside this time. Write only the good points in ⑫.
If it can be tried right away, try it small alongside the chosen idea. e.g. Spreadsheet functi ons (3 votes; try one in the last 10 minutes of the session)
e.g. Options 1 and 4 tied at 5 votes → vote on just those two, one each → option 1 wins with 4
Chosen idea: ____ / Reason: ____
Follow the rule in ④ and do not change the method midway
e.g. Option 3 Presentation delivery (1 vote) → helps new hires, so keep as a candidate for next tim e
Ask the proposer for one good point before deciding how to treat it
Add good points that can enrich the chosen idea to ⑬
⑬ Timeline of the...
Start
e.g. The day after the mee ting, tell everyone the ch osen idea
Phase 1
e.g. Week 1: decide the le ad and materials
Phase 2
e.g. Week 2: collect 5 exa mples that worked at work
Phase 3
e.g. Week 3: hold the firs t study session
Phase 4
e.g. Week 4: gather feedba ck and improve the next se ssion
Goal
e.g. Within 2 months, ever yone uses it once at work
Owner
Deadline
First step
Sign it is done
Phase 1
e.g. Ana
e.g. Friday of week 1
e.g. Ask two candidates
e.g. Lead and materials plan shared with e veryone
Phase 2
e.g. Ben
e.g. Friday of week 2
e.g. Ask for examples in the team chat
e.g. 5 examples collected in the table
Phase 3
e.g. Dan
e.g. Wednesday of week 3
e.g. Book the room and time
e.g. First session held, everyone attended
e.g. Study session theme is using generative AI
e.g. First session is on Wednesday of week 3
Turn what was decided into tasks with owners
e.g. Customer service cases will be voted on again next time
Write why it is on hold and when to discuss it
Start the next meeting from here
e.g. Information security basics is not covered this time
Leave the reason in one line
Keep the good points you wrote in ⑫
→ 2/4
Vote on the options
↙ 3/4
Count and choose
→ 4/4
Act on the choice
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