Dot Voting for Beginners: Three Dots Each to Choose Together and Settle Ties and Low-Vote Ideas

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Dot Voting for Beginners: Three Dots Each to Choose Together and Settle Ties and Low-Vote Ideas

This beginner dot voting template helps a team of 5 to 10 pick one idea in a 30-minute meeting, with three dot stamps each, and settle ties and low-vote ideas. Page 1 sets what to decide, the deadline, three votes each, a color per person, the tie rule, and three voting criteria; page 2 lists options in a table where everyone places three dot stamps; page 3 turns counted votes into sticky notes on a votes-by-feasibility matrix and handles ties and low-vote ideas; page 4 splits the chosen idea into six steps with owner, deadline, and first step. The task board has four columns - before the meeting, voting and counting, chosen idea underway, done - and four parent tasks with three subtasks each. Gather every idea first, vote at the same moment, and weigh feasibility and low-vote ideas, not just counts. Members of a limited-visibility team can vote on the same board online. From 8 people, pair color and shape (circle, star, heart) so each person has one.

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dot voting decision making meetings team decisions for beginners
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① What to Decide and the Deadline (st... ② Voting Rules (3 votes each) ③ Each Person's Vote Color ④ Tie Rule ⑥ Options and Votes (place dot stamps... ⑦ Ideas You Want to Add ⑧ Questions and Things to Confirm ⑨ Vote Counts (top options counted by... ⑩ Votes x Feasibility (place the opti... Many votes x Hard Many votes x Easy Few votes x Hard Few votes x Easy ⑪ Handling Ties and the Chosen Idea ⑫ Good Points of Low-Vote Ideas ⑭ Owner, Deadline, First Step (write ... ⑮ Decided ⑯ On Hold ⑰ Set Aside Dot Voting Board ... How to use (4 pag... Options and decis... Rules and agreements Doubts, ties, que... Insights and good... 1/4 Agree how to decide Ctrl+F / ⌘F : 2/4... → 2/4 2/4 Vote on the options ↙ 3/4 What to decidee.g. Choose one theme for next quarter's team study session Deadline and time availablee.g. Decide within today's 30-minute meeting (5 to align, 10 to vote, 10 to count and decide, 5 to assign) How to decidee.g. Dot voting with 3 votes each, pick the top option, then confirm together e.g. 3 votes each. Up to 2 on the same option is fine e.g. Place votes with dot stamps in place of round stickers e.g. Everyone votes at once, without copying others Also decide whether you may vote for your own idea e.g. Ana=red, Ben=blue, Chloe=green, Dan=gold, Eve=purple Seven colors: black, red, orange, gold, green, blue, purple From 8 people, pair color and shape (circle, star, heart). e.g. 8th person = red star Write your name and color on a sticky note e.g. If tied, hold another vote on just those two, one vote each e.g. If still tied, whoever raised the question decides and gives a reason e.g. Say one good point about options with 0 or 1 votes before dropping them Also write what to do if time runs out ⑤ Voting Criteria... Criterion 1Big impact e.g. Removes one of the team's pain points Look at whose work gets easier If unsure, think about your own work Criterion 2Easy to start e.g. Can start next month Check whether it needs no money or tools Can you picture the first step? Criterion 3Sustainable e.g. Once a month is something everyone can keep up Check that it does not fall on one person Can you also set a signal for stopping? Option name Short description Votes (dot stamps) Proposed by Option 1 e.g. Using generative AI e.g. Use it to draft minutes and emails e.g. 5 dots (red, blue x2, green, purple) e.g. Ana Option 2 e.g. Spreadsheet functions e.g. Cut down manual totals e.g. 3 dots (red, gold, purple) e.g. Ben Option 3 e.g. Presentation delivery e.g. Practice explaining in 5 minutes e.g. 1 dot (green) e.g. Chloe Option 4 e.g. Customer service cases e.g. Share cases that went well e.g. 5 dots (red, blue, green, gold, purple) e.g. Dan Option 5 e.g. Information security basics e.g. Password and attachment cautions e.g. 1 dot (gold) e.g. Eve e.g. Option 1: also learn the allowed scope of use e.g. Option 4 could have a separate session for new hires Write ideas that came to you after voting here too Add the name of whoever wrote it e.g. Option 2: who would lead it? e.g. Option 4: can we talk without naming customers? Whoever proposed it answers before counting Questions with no answer go to on hold in ⑯ 3/4 Count and choose → 4/4 4/4 Act on the choice Option name Votes Colors of voters Top 1 e.g. Using generative AI e.g. 5 votes (tied) e.g. red, blue x2, green, purple Top 2 e.g. Customer service cases e.g. 5 votes (tied) e.g. red, blue, green, gold, purple Top 3 e.g. Spreadsheet functions e.g. 3 votes e.g. red, gold, purple 縦軸: Votes (top = ... Discuss whether it can be split into small parts to try. Keep it as a candidate if a first step appears. e.g. Customer service cases (needs prep to hide customer names) First candidate. Pick one here and move on to page 4. e.g. Using generative AI (can start next month) Set aside this time. Write only the good points in ⑫. If it can be tried right away, try it small alongside the chosen idea. e.g. Spreadsheet functions (3 votes; try one in the last 10 minutes of the session) e.g. Options 1 and 4 tied at 5 votes → vote on just those two, one each → option 1 wins with 4 Chosen idea: ____ / Reason: ____ Follow the rule in ④ and do not change the method midway e.g. Option 3 Presentation delivery (1 vote) → helps new hires, so keep as a candidate for next time Ask the proposer for one good point before deciding how to treat it Add good points that can enrich the chosen idea to ⑬ ⑬ Timeline of the... Start e.g. The day after the meeting, tell everyone the chosen idea Phase 1 e.g. Week 1: decide the lead and materials Phase 2 e.g. Week 2: collect 5 examples that worked at work Phase 3 e.g. Week 3: hold the first study session Phase 4 e.g. Week 4: gather feedback and improve the next session Goal e.g. Within 2 months, everyone uses it once at work Owner Deadline First step Sign it is done Phase 1 e.g. Ana e.g. Friday of week 1 e.g. Ask two candidates e.g. Lead and materials plan shared with everyone Phase 2 e.g. Ben e.g. Friday of week 2 e.g. Ask for examples in the team chat e.g. 5 examples collected in the table Phase 3 e.g. Dan e.g. Wednesday of week 3 e.g. Book the room and time e.g. First session held, everyone attended e.g. Study session theme is using generative AI e.g. First session is on Wednesday of week 3 Turn what was decided into tasks with owners e.g. Customer service cases will be voted on again next time Write why it is on hold and when to discuss it Start the next meeting from here e.g. Information security basics is not covered this time Leave the reason in one line Keep the good points you wrote in ⑫ → 2/4 Vote on the options ↙ 3/4 Count and choose → 4/4 Act on the choice
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Task board contents

Before the meeting 16 items

Agree how to decide
Vote on the options
Count and choose
Act on the choice
Write the decision
Set votes & colors
Set ties & criteria
List the options
Place 3 dot stamps
Raise questions
Count the votes
Place in 4 zones
Handle ties
Split into steps
Set owners & dates
Record the outcome

Voting and counting 0 items

Chosen idea underway 0 items

Done 0 items

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