GALLERY
Public Templates
Official and community project templates, ready to copy
330 items
Strategy Meeting Agenda: Capture Every Decision and To-Do
For whoever runs the meeting, opened a few days ahead and used through the end of the session. The whiteboard holds the question the meeting must answer, the decider, a 90-minute running order, a grid for sorting topics, separate frames for decisions, parked items and homework, and what to do in the first 24 hours afterward. The task board moves work from agenda ideas through prep and discussion into decisions and to-dos, and starts with five parent tasks - framing, prep, facilitation, follow-through, and tracking - each with its own subtasks. Use it when meetings run long but nobody can say what was decided, or when last week's to-dos still haven't moved. It's for organizers searching for how to build a strategy meeting agenda or notes template, and for anyone who wants decisions and to-dos captured without slipping through cracks. It suits leadership meetings, standups, and quarterly planning where a decider sits in the room. Before the meeting, fill in What This Meeting Must Settle: the question, the decider, and what happens to open items. On the day, follow How the 90 Minutes Usually Go, and use Sorting the Topics when an item is hard to place. Sort outcomes into Decisions (only what is settled), Parked (not today), and Homework (before next time), and date what you park. Once it ends, follow What Happens in the First 24 Hours: share the notes and turn items into tasks within a day. The board runs Agenda Ideas, Preparing, In the Meeting, Decided / To-Do, and Done. Just finishing Write the question and Name the decider before the first session changes how the room feels. During the meeting, write decisions down and read them back instead of ending on "probably." After a month, open Chase stalled items and reassign owners and deadlines on any stalled card.
Two-Week Sprint Board: Plan to Retrospective
For development teams running two-week iterations, opened on day one and used until the sprint closes. The whiteboard holds the sprint goal, team agreements, blockers, and daily notes, plus a map of the two-week flow and the four sprint events. The task board tracks work through code review and testing, and starts with four parent tasks - planning, daily rhythm, review, and retrospective - each with its own subtasks.
Social Account Ops Hub: Platform Rules and Weekly Slots
For the one person, or small team, running several social accounts, opened at the start of the week and used every day. The whiteboard holds a frame of rules per platform, a day-by-post-type slot plan for the week, the weekly operating cycle, a quadrant for deciding which post formats to keep, and a mind map of everything account work is made of. The task board runs from idea to posted across five columns, and starts with five parent tasks - platform rules, weekly slots, daily replies, the weekly recap, and trouble response - each with its own subtasks.
Shopping & Belongings Board: Decide Before You Buy
For anyone trying to cut wasteful spending, opened the moment something catches your eye and used through the end-of-month review. The whiteboard holds your own buying rules, a four-quadrant view that sorts buy from skip by need and frequency, frames for wanted, on hold and skipped, the five steps to take before paying, and per-category rules for what you keep. The task board follows an item from first sighting to bought or skipped across five columns, and starts with five parent tasks - setting rules, listing wants, deciding, reviewing what you own and the monthly look-back - each with its own subtasks.
Shift Scheduling Board: Requests to Published Rota
For whoever builds the rota on a shift-based team, opened at the start of the previous month and used through publishing. The whiteboard holds the period and the working rules, a day-by-time grid of minimum staffing, three frames for requests, confirmed shifts and open gaps, plus the monthly cycle and the arguments worth settling early. The task board runs from collecting requests to logging what actually happened, and starts with five parent tasks - ground rules, requests, drafting, confirming, and running the month - each with its own subtasks.
SEO Topic Cluster Blueprint — plan pillar and cluster articles from the structure up
An SEO lead or editor opens this while planning content for the coming quarter. The whiteboard holds a pillar-and-cluster mind map, three frames of article requirements, a search-intent-by-article-type grid, a keyword sequencing matrix, and the operating rules. The task board covers five parent tasks — pillar, clusters, article formats, internal links, and publishing — and copying the template resets every task to Not started. Use it when you are already publishing but your topics keep overlapping and nobody can agree on what to write next. It suits editors searching for how to build a topic cluster or an SEO content structure template, and it also fits a solo marketer or founder who owns the whole site alone. When you need to share a quarter's worth of content planning across the team, this board doubles as the shared plan from day one. Start with 1. The pillar and its clusters to sketch the core theme and the subtopics hanging off it. Then work through Pillar page requirements, Cluster page requirements, and Common failures to set the role and length of each article. Use 3. Article formats (intent x page type) to match reader intent to a format, and 4. Which keywords come first to order the writing queue. Finally record who owns updates and how often in 5. Publishing and improvement rules, and track progress by moving cards across Not started, Researching, Writing, Ready to publish, and Published. It's fine to stop at Choose the pillar in week one; starting to write before the core theme is settled only means more rework later. By the end of month one, aim to finish Plan internal links, and once the site is live, build Review rankings into a recurring routine so gaps in the cluster surface early.
Strengths and Values: A Self-Discovery Workbook
For anyone weighing a job change, going independent, or rethinking how they want to work, opened when you can set aside a real block of time. The whiteboard holds the goal and ground rules for the exercise, a skill-versus-desire matrix, a grid for taking stock of past experiences, a mindmap that breaks your values into parts, and frames for other people's words and the conditions you want to avoid. The task board runs from writing things down to putting them into words in four columns, and starts with five parent tasks - taking stock, sorting, naming strengths, digging into values, and the next move - each with its own subtasks.
Reading Notes & Unread Shelf — turn finished books into action
Open this template on the day you pick your next book, once the unread pile has started to grow. The whiteboard holds the outcome you want from reading, a 2x2 for ranking the unread pile, the pick → read → write → apply → review flow, four frames for unread, reading, finished, and applying, and a mind map of the note format. The task board turns pick the next book, read it through, write reading notes, and put the book to use into parent tasks, with the concrete steps split into subtasks.
Project Risk Register: Score by Likelihood and Impact, Act Early
Opened by the project lead in the first week, then reopened at the monthly risk review. The whiteboard leads with a likelihood-by-impact matrix that sets priority, plus a mindmap of where risks come from, a table of the four responses - avoid, reduce, transfer, accept - and the rules that keep the register from going stale. The task board runs from Identified through Assessing, Responding and Monitoring to Closed, and starts with five parent tasks - identify, score, respond, monitor and review - each with its own subtasks. Use it when the project keeps hitting things nobody saw coming, or when a risk list got built once and nobody has looked at it since. It's for project leads searching for how to build a risk register template, and for anyone who needs a shared scale for scoring likelihood and impact. It suits projects with many stakeholders and real uncertainty, like system development, event ops, or a new business launch. In What This Register Is For, agree the purpose, how to write each entry in one line, and what not to log. Work through Where Risks Come From as a team, surfacing risks from scheduling to dependencies and legal exposure. Place what surfaces on the two axes in Likelihood x Impact to decide what to tackle first. Sort the top items into Four Ways to Respond, noting both the response and what to keep on record. Run it day to day using the rules in Keeping the Register Alive, moving cards through Identified, Assessing, Responding, Monitoring, Closed. In week one, finish List by category and Agree the scales, and your scoring won't drift once you start. Writing Define the triggers makes it easier to know when to act. Review monthly, not weekly — thirty minutes to scan everything and update only entries whose scores changed is enough to keep it alive.
Product Roadmap: Aligning on Now, Next, and Later
For whoever sets product priorities with the team, opened at the start of each quarter and again at every monthly review. The whiteboard holds a frame for the target state, a grid crossing Now / Next / Later with feature, platform, and experience work, a value-versus-cost grid, a mind map of what informs the calls, and the operating rules. The task board runs from an idea pool through Now, Next, and Later to shipped, and starts with four parent tasks - shaping it, locking the Now, tidying Next and Later, and keeping it current - each with its own subtasks.
Portfolio Build & Launch Roadmap: From Audit to Life After Publishing
Open this the day you decide to rebuild the portfolio that should be bringing you work. The whiteboard holds your launch goal and audience, a five-step flow from audit to upkeep, a matrix for choosing which work makes the cut, the four things every case page needs, and a pre-launch check. The task board splits the job into five parents - audit, selection, case pages, site build, and launch - each with two child tasks sitting at Not started.
1:1 Meeting Toolkit — run prep, dialogue, agreements, and follow-up on one board
Managers and their team members open this template right before a biweekly or monthly 1:1. The whiteboard holds the purpose and ground rules for the 1:1, a 30-minute flow for the session, question sets for four angles (condition, work, growth, relationships), a matrix for sorting what gets handled where, and a frame for notes. The task board starts with five parent tasks — set the cadence, collect the agenda, run the conversation, agree on next steps, and record — each with concrete subtasks waiting in To Do.