GALLERY
Public Templates
Official and community project templates, ready to copy
230 items
Shift Scheduling Board: Requests to Published Rota
For whoever builds the rota on a shift-based team, opened at the start of the previous month and used through publishing. The whiteboard holds the period and the working rules, a day-by-time grid of minimum staffing, three frames for requests, confirmed shifts and open gaps, plus the monthly cycle and the arguments worth settling early. The task board runs from collecting requests to logging what actually happened, and starts with five parent tasks - ground rules, requests, drafting, confirming, and running the month - each with its own subtasks.
SEO Topic Cluster Blueprint — plan pillar and cluster articles from the structure up
An SEO lead or editor opens this while planning content for the coming quarter. The whiteboard holds a pillar-and-cluster mind map, three frames of article requirements, a search-intent-by-article-type grid, a keyword sequencing matrix, and the operating rules. The task board covers five parent tasks — pillar, clusters, article formats, internal links, and publishing — and copying the template resets every task to Not started. Use it when you are already publishing but your topics keep overlapping and nobody can agree on what to write next. It suits editors searching for how to build a topic cluster or an SEO content structure template, and it also fits a solo marketer or founder who owns the whole site alone. When you need to share a quarter's worth of content planning across the team, this board doubles as the shared plan from day one. Start with 1. The pillar and its clusters to sketch the core theme and the subtopics hanging off it. Then work through Pillar page requirements, Cluster page requirements, and Common failures to set the role and length of each article. Use 3. Article formats (intent x page type) to match reader intent to a format, and 4. Which keywords come first to order the writing queue. Finally record who owns updates and how often in 5. Publishing and improvement rules, and track progress by moving cards across Not started, Researching, Writing, Ready to publish, and Published. It's fine to stop at Choose the pillar in week one; starting to write before the core theme is settled only means more rework later. By the end of month one, aim to finish Plan internal links, and once the site is live, build Review rankings into a recurring routine so gaps in the cluster surface early.
Strengths and Values: A Self-Discovery Workbook
For anyone weighing a job change, going independent, or rethinking how they want to work, opened when you can set aside a real block of time. The whiteboard holds the goal and ground rules for the exercise, a skill-versus-desire matrix, a grid for taking stock of past experiences, a mindmap that breaks your values into parts, and frames for other people's words and the conditions you want to avoid. The task board runs from writing things down to putting them into words in four columns, and starts with five parent tasks - taking stock, sorting, naming strengths, digging into values, and the next move - each with its own subtasks.
Reading Notes & Unread Shelf — turn finished books into action
Open this template on the day you pick your next book, once the unread pile has started to grow. The whiteboard holds the outcome you want from reading, a 2x2 for ranking the unread pile, the pick → read → write → apply → review flow, four frames for unread, reading, finished, and applying, and a mind map of the note format. The task board turns pick the next book, read it through, write reading notes, and put the book to use into parent tasks, with the concrete steps split into subtasks.
Project Risk Register: Score by Likelihood and Impact, Act Early
Opened by the project lead in the first week, then reopened at the monthly risk review. The whiteboard leads with a likelihood-by-impact matrix that sets priority, plus a mindmap of where risks come from, a table of the four responses - avoid, reduce, transfer, accept - and the rules that keep the register from going stale. The task board runs from Identified through Assessing, Responding and Monitoring to Closed, and starts with five parent tasks - identify, score, respond, monitor and review - each with its own subtasks. Use it when the project keeps hitting things nobody saw coming, or when a risk list got built once and nobody has looked at it since. It's for project leads searching for how to build a risk register template, and for anyone who needs a shared scale for scoring likelihood and impact. It suits projects with many stakeholders and real uncertainty, like system development, event ops, or a new business launch. In What This Register Is For, agree the purpose, how to write each entry in one line, and what not to log. Work through Where Risks Come From as a team, surfacing risks from scheduling to dependencies and legal exposure. Place what surfaces on the two axes in Likelihood x Impact to decide what to tackle first. Sort the top items into Four Ways to Respond, noting both the response and what to keep on record. Run it day to day using the rules in Keeping the Register Alive, moving cards through Identified, Assessing, Responding, Monitoring, Closed. In week one, finish List by category and Agree the scales, and your scoring won't drift once you start. Writing Define the triggers makes it easier to know when to act. Review monthly, not weekly — thirty minutes to scan everything and update only entries whose scores changed is enough to keep it alive.
Product Roadmap: Aligning on Now, Next, and Later
For whoever sets product priorities with the team, opened at the start of each quarter and again at every monthly review. The whiteboard holds a frame for the target state, a grid crossing Now / Next / Later with feature, platform, and experience work, a value-versus-cost grid, a mind map of what informs the calls, and the operating rules. The task board runs from an idea pool through Now, Next, and Later to shipped, and starts with four parent tasks - shaping it, locking the Now, tidying Next and Later, and keeping it current - each with its own subtasks.
Portfolio Build & Launch Roadmap: From Audit to Life After Publishing
Open this the day you decide to rebuild the portfolio that should be bringing you work. The whiteboard holds your launch goal and audience, a five-step flow from audit to upkeep, a matrix for choosing which work makes the cut, the four things every case page needs, and a pre-launch check. The task board splits the job into five parents - audit, selection, case pages, site build, and launch - each with two child tasks sitting at Not started.
1:1 Meeting Toolkit — run prep, dialogue, agreements, and follow-up on one board
Managers and their team members open this template right before a biweekly or monthly 1:1. The whiteboard holds the purpose and ground rules for the 1:1, a 30-minute flow for the session, question sets for four angles (condition, work, growth, relationships), a matrix for sorting what gets handled where, and a frame for notes. The task board starts with five parent tasks — set the cadence, collect the agenda, run the conversation, agree on next steps, and record — each with concrete subtasks waiting in To Do.
OKR Operations Board — run one quarter of objectives and key results
Open this with your team at the start of a quarter, then come back to the same board in every weekly check-in. The whiteboard holds a framed statement of the Objective and its ground rules, a mindmap breaking the goal into KRs, a table pairing each KR with its baseline and the moves planned for each stretch of the quarter, a 2x2 for sorting candidate actions, and the operating cycle from kickoff to scoring. The task board walks through setting the Objective, narrowing to three KRs, filling in the board, running the weekly check-in, and closing the quarter with a mid-point review and final scoring.
New Business Ideation: From Divergence to a Shortlist
For whoever runs the ideation session, opened on the morning of the workshop and used straight through until everyone leaves. The whiteboard lays out how the day runs, three angles for generating ideas plus what's off limits while diverging, a feasibility-and-impact quadrant, a sheet for working up the top three, and a takeaway frame to fill in before you close. The task board runs from the idea pool through shortlisting, framing, and customer interviews to a pending decision, starting with five parent tasks (prep, diverge, cluster, score, pick) and their subtasks.
Moving House Plan: From House Hunting to Address Changes
Open this board the day the move is decided, and walk through it with your family or flatmates. The whiteboard holds the goal and budget limits, a matrix for narrowing down places, a timeline flow from two months out to the week after, three frames for paperwork, packing, and cost, and a utilities checklist grid. The task board splits everything from choosing the place to changing your address into five parent tasks, and you move the cards through "2 months out", "1 month out", "Move week", and "Week after" counting back from moving day.
Lean Canvas: Your Business Hypothesis on One Page
For founders and new-business leads, opened right after the idea shows up, to get the whole hypothesis out of your head and onto one page. The whiteboard holds the ground rules for filling it in, the nine-block lean canvas laid out three by three, a matrix for deciding which hypothesis to test first, three frames for customer quotes, existing alternatives and change history, plus a one-week testing cycle. The task board runs from draft hypothesis through testing to canvas updates in five columns, starting with five parent tasks - customer and problem, solution and value, channels and edge, the numbers, and testing - each with its own subtasks.