School Festival Retro for Beginners: Feelings Flow Board with Fun and Hard Reasons by Team

Learning & Education

School Festival Retro for Beginners: Feelings Flow Board with Fun and Hard Reasons by Team

A school festival retrospective template for beginners: the committee chair or a teacher runs a one-hour talk with up to 10 team leaders after a festival or sports day. Four boards: board 1 sets the event, ground rules, team roles, and the six phases from deciding to cleanup; board 2 places feelings per phase and a team-by-phase table of fun and hard reasons; board 3 sorts ideas with a Starfish (keep, more, start, stop, less) and a four-zone grid to pick what to pass on; board 4 sets the handover table, file location, handover meeting, and a note to next year's committee. The task board has four columns (preparing, in discussion, writing the handover, handed over) with four parent tasks and three subtasks each. The facilitator places sticky notes while listening and writes events, not names. Leaders can also write in a limited-visibility team. Each fun or hard moment is kept with a reason and a time, so next year's committee knows when to start preparing.

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school festival retrospective handover notes student committee for beginners
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① The event and ground rules (start w... ② Decoration team ③ Stage team ④ Food stall team ⑤ Publicity team ⑥ Timing and main events of the six p... ⑦ Feelings through the six phases (pl... ⑧ Team by phase table (+ fun reasons ... ⑩ Choose what to keep (place the note... Likely next year × Hard to prevent by... Likely next year × Preventable by prep Unlikely next year × Hard to prevent ... Unlikely next year × Preventable by prep ⑪ Handover table (write what you chos... ⑫ Where the files go ⑬ Handover meeting ⑭ Check before handing over ⑮ A note to next year's committee School Festival F... How to use (4 pag... Fun, worth keeping Rules, promises, ... Hard, trouble spots Insights, ideas f... 1/4 Recall the event ... Ctrl+F / ⌘F : 2/4... → 2/4 2/4 Place feelings by... ↙ 3/4 The event and datese.g. The September festival (2 days)Review the next week after school, 1 hour Aim for todaye.g. Record the fun and hard reasons and decide to start earlier next year Ground rulese.g. Talk about events, not people. Anyone may pass on what they do not want to say e.g. Role: decorate classrooms and the entrance e.g. Goal: make visitors stop at the entrance e.g. Headcount: 8 e.g. Worry: enough time to make everything e.g. Role: run the gym shows and sound e.g. Goal: finish every show on time e.g. Headcount: 6 e.g. Worry: how to use the equipment e.g. Role: prepare the food stalls and shifts e.g. Goal: not sell out on either day e.g. Headcount: 12 e.g. Worry: following the hygiene rules e.g. Role: posters, school announcements, programs e.g. Goal: bring in local residents too e.g. Headcount: 5 e.g. Worry: the printing deadline Deciding Early prep Late prep Day before The day Cleanup Timing e.g. Early June e.g. July e.g. First half of Sept. e.g. Day before the festival e.g. 2 days in Sept. e.g. Afternoon of the last day Main events e.g. Decide the acts e.g. Set materials and budget e.g. Build after school e.g. Decorate and rehearse e.g. Welcome visitors e.g. Clean up and sort trash Lead team e.g. Committee e.g. Food stall team e.g. Decoration team e.g. Stage team e.g. All teams e.g. All teams Decidinge.g. ExcitedSome teams decided fast, others argued Early prepe.g. OkaySet materials and budget. Still had room Late prepe.g. ExhaustingNot enough after-school time; work piled on a few people Day beforee.g. NervousStayed late decorating and rehearsing The daye.g. The most funVisitors came and it felt worth it Cleanupe.g. RelievedTired, but we finished early together Deciding Early prep Late prep Day before The day Cleanup Decoration team e.g. +Color ideas came up / -Could not decide e.g. +Sketching was fun / -Too few people e.g. +It took shape / -Not enough after-school time e.g. +Decorating changed the room / -Too few stepladders e.g. +Got photos taken / -Fixing peeled parts e.g. +Finished early together / -Tape would not come off Stage team e.g. +Performers signed up / -Argued over the order e.g. +Script was done / -No practice space e.g. +Run-through came together / -Unsure about the sound desk e.g. +Rehearsal went well / -One mic short e.g. +Full house / -Show ran 10 minutes late e.g. +Returned the equipment / -Unsure how to put away cables Food stall team e.g. +Menu decided / -Hard permit paperwork e.g. +Tasty test batch / -Unsure how much to buy e.g. +Sign finished / -Shift chart not filled e.g. +Shopping done / -No place to keep food cold e.g. +Long lines / -Sold out by lunch e.g. +Counted what sold / -Oil cleanup was heavy Publicity team e.g. +Poster ideas came up / -Early deadline e.g. +Announcements set / -Could not write the script e.g. +Posters went up / -Permission took time e.g. +Program finished / -Printing was late e.g. +Fewer lost visitors / -Map hard to read e.g. +Collected surveys / -Tallying got put off Committee e.g. +Everyone could decide / -Meetings ran long e.g. +Handed out budgets / -Could not see team progress e.g. +Weekly check-ins continued / -Work piled up on a few e.g. +Helped each other on rounds / -Stayed late e.g. +No major injuries / -Handling lost items e.g. +Held a review meeting / -No records kept 3/4 Choose what to keep → 4/4 4/4 Hand over the notes ⑨ Review with a S... What the ⑧ table showede.g. Late prep was the h… Keep doing e.g. Weekly team check-ins (we saw how teams were doing) More of e.g. Work days in early prep (less cramming later) Start doing e.g. Make a work plan per team in June Stop doing e.g. Staying late the day before to finish Less of e.g. Long all-hands meetings (switch to short team chats) 縦軸: Likely next y... e.g. Weather and crowd size on the day. Do not put in ⑪; leave a line in ⑮ on who to ask when stuck. e.g. Work piling up in late prep. Pick 3-4 items from here and write them in the handover table ⑪. e.g. Equipment that broke this year only. Record it; no handover. e.g. One mic was short. Add it to the equipment list and you are done. What Which team When to start Pass to Item 1 e.g. Make a work plan per team e.g. Committee e.g. June, the week acts are decided e.g. Next year's committee chair Item 2 e.g. Add 2 work days in early prep e.g. Decoration team e.g. First week of July e.g. Next year's decoration leader Item 3 e.g. File the food stall permit paperwork first e.g. Food stall team e.g. The week after acts are decided e.g. Next year's food stall leader Item 4 e.g. Move the poster deadline up a week e.g. Publicity team e.g. End of August e.g. Next year's publicity leader e.g. Put them in the shared folder 'Festival Handover' e.g. Keep work plans, budgets, and shift charts in one place e.g. Share this board's URL only inside the school Owner: ____ / Due: __/__ e.g. April next year, the week the committee is chosen e.g. 30 minutes after school in the library e.g. This year's team leaders explain ⑪ one by one Who invites: ____ / Date: __/__ e.g. Written as events, not people's names? e.g. Start time written as a month or week? e.g. Does each hard reason come with a way to prevent it? e.g. Were the fun reasons kept too? The most fun thinge.g. Visitors told us on the day that they had fun What to do earlye.g. Start working in July, before late prep gets hard Who to ask when stucke.g. The teacher in charge and the student council room. Do not carry it alone → 2/4 Place feelings by... ↙ 3/4 Choose what to keep → 4/4 Hand over the notes
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Task board contents

Preparing the review 16 items

Recall the event
Place feelings
Choose what to keep
Hand over the notes
Write event & rules
Describe each team
Write six phases
Map the feelings
Add + and - reasons
Check for gaps
Sort into five ways
Place in four zones
Pick items to pass
Fill handover table
Set files & meeting
Write a note

In discussion 0 items

Writing the handover 0 items

Handed over 0 items

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