① This year's target and recruitment ...
③ Last year's events - timing, turnou...
⑤ To do
⑥ In progress
⑦ Awaiting review
⑧ Done
⑨ Teams and who is on them
⑩ Place the ideas in To do from ⑤ by ...
Easy to reach × low effort
Easy to reach × high effort
Hard to reach × low effort
Hard to reach × high effort
⑪ Budget and shopping for the ideas y...
⑫ Ideas to skip this year, and moving...
⑭ April event dates, owners, and prep...
⑮ Debrief after the event, and handov...
Club Recruitment ...
How to use (4 pag...
Goals and decisions
Rules and promises
Problems and skip...
What worked and l...
1/4
Review last year'...
Ctrl+F / ⌘F : 2/4...
→ 2/4
2/4
Spread out ideas ...
↙ 3/4
This year's target e.g. 15 new members (9 last year) Recruitment timing e.g. Start prep in early February, main weeks are weeks 1 to 3 of April Promise from the whole team e.g. No alcohol for anyone underage. No idea relies on drinking ② Review last yea...
Keep Continue e.g. Half of the people at the trial day joined e.g. Posted practice photos on social media daily Write what you want to keep doing Problem Issue e.g. Flyers were printed the day before the event e.g. The info session clashed with a class Write what went wrong Try Test next e.g. Finish printing flyers within March e.g. Also hold the info session at lunch Write what to try next as an action Timing
Turnout
Effort (prep hours)
Note
Flyers
e.g. 1st week of April e.g. 300 flyers taken e.g. 10 hours e.g. 5 people came to the info session fro m a flyer Info session
e.g. 2nd week of April e.g. 20 people e.g. 6 hours e.g. Clashed with a class Trial day
e.g. 3rd week of April e.g. 12 people e.g. 8 hours e.g. 6 people joined ④ Spread out this...
This year's recruitment ideas Flyers and posters e.g. Hand out on campus boards and outside classrooms Info session e.g. A 30-minute session at lu nch Lunch meetup e.g. Lunch with seniors at the cafeteria Social media e.g. Post one practice photo a day Trial day e.g. Join one real practice Taking questions e.g. Answer questions by socia l media message Keep all ideas from ④ here until they are d ecided e.g. Make and hand out flyers e.g. Post practice photos on social media e.g. Hold a trial day and a lunch meetup After narrowing in ⑩ to ⑫, move prep for th e chosen ideas here e.g. Flyer design (publicity) e.g. Social media post schedule (publicity) e.g. Book the trial day room (event day) Put things here that wait for someone else to check e.g. President checks the flyer text e.g. University office checks the room book ing e.g. Treasurer checks the shopping list Put prep here once checking is finished e.g. 300 flyers printed e.g. First social media post e.g. Trial day room booked Publicity team (flyers, social media) e.g. Owners: Emma, Jack Event day team (info session, trial day, lunch meetup) e.g. Owners: Liam, Mia Treasurer team (budget, shopping) e.g. Owner: Noah 3/4
Narrow down what ...
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4/4
Plan dates up to ...
縦軸: Reach to new ...
e.g. Social media practice posts. Do these first e.g. Trial day. Do it with a team and a deadline e.g. Taking questions. Do it if people have time e.g. Posters on every campus board. A candidate to skip this year, so move to ⑫ What to buy or use
Amount ($)
Who pays / team
When to buy
Flyers
e.g. Printing, 300 copies e.g. $20 e.g. Treasurer team e.g. 3rd week of March Social media
e.g. Nothing (shoot with a phone) e.g. $0 e.g. None e.g. None Trial day
e.g. Drinks and name tags e.g. $13 e.g. Treasurer team e.g. 1st week of April Lunch meetup
e.g. Lunch for new students e.g. $30 e.g. Treasurer team e.g. Apr 15 (event day) Ideas to skip this year and why e.g. Posters on every board High effort and few people see them Move cards after narrowing Move prep for the chosen ideas from ⑤ to ⑥ and take skipped ideas off ⑤ ⑬ Line up the ide...
Start (early Feb) e.g. Form teams and collec t last year's numbers Phase 1 (late Feb) e.g. Write the flyer text and the post schedule Phase 2 (early Mar) e.g. Book rooms and check the shopping list Phase 3 (late Mar) e.g. Print flyers and star t daily posts Phase 4 (early Apr) e.g. Handing out flyers an d the info session Goal (mid Apr) e.g. 15 members join after the trial day and lunch m eetup Date and time
Place
Owner (team)
Prep deadline
Flyers
e.g. Apr 6, 8:30-9:00 a.m. e.g. Main gate e.g. Publicity team e.g. Finish printing by Mar 28 Info session
e.g. Apr 8, 12:30-1:00 p.m. e.g. Room 201 e.g. Event day team e.g. Book the room in early March Trial day
e.g. Apr 13, 4:00-6:00 p.m. e.g. Gym e.g. Event day team e.g. Get name tags ready by Apr 6 Lunch meetup
e.g. Apr 15, 12:00-1:00 p.m. e.g. Cafeteria e.g. Event day and treasurer teams Due: ____ Handover owner e.g. Emma, a sophomore Owner: ____ Debrief day after the event e.g. On Apr 30, add this year's turnout to the table in ③ What to leave for the next team Keep this board limited-access and rewrite from ① next February → 2/4
Spread out ideas ...
↙ 3/4
Narrow down what ...
→ 4/4
Plan dates up to ...
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