Gantt Chart Weekly Check for Beginners: Spot Delays, Fix with 3 Moves

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Gantt Chart Weekly Check for Beginners: Spot Delays, Fix with 3 Moves

People whose Gantt chart stalls after the first update use this beginner template to catch delays in a weekly check and recover with one of three moves. The whiteboard holds a 5-week, 8-row Gantt grid for four tasks, three frames comparing the three recovery moves - push back, run in parallel, or cut scope - a 5-milestone timeline, a 5-step weekly check flow, and a progress notes frame for this week's delay and pick. The task board has four columns from this week's plan to done, starting with four parent tasks and three subtasks each, all in the first column, This week's plan. Just draw the planned row, draw the actual row on the same weekday every week, and recover only tasks that slip more than a week with one of the three moves - it works the same way for a solo study plan or a small team project.

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Gantt chart progress tracking scheduling weekly check for beginners
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Preview mode Gantt Chart Weekly Check for Beginners: Spot Delays, Fix with 3 Moves

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(1) Tasks x Weeks Gantt Grid (top row... (2) Push Back the Deadline (3) Run in Parallel (4) Cut the Scope (6) The Weekly 15-Minute Progress Check (7) This Week's Progress Notes (start... Gantt Chart Weekl... How to use: (1) L... On track / achieved Decisions / owner Delay / stuck point Insight / next move Week 1 Week 2 Week 3 Week 4 Week 5 Scope (plan) ■ Lock scope Scope (actual) ■ Done Design (plan) ■ Design screens Design (actual) ■ 80% done ■ Done (1 wk late) Build (plan) ■ Build ■ Build Build (actual) □ Start delayed ■ Here now Review (plan) ■ Review → launch Review (actual) □ Not started e.g. shift the deadline by 1 week and keep everything else Pick this when: someone can move the deadline Do this: push every later task back too Watch out: agree up front you will only push back once e.g. start the next task before review finishes Pick this when: someone has open capacity Do this: decide who runs what in parallel Watch out: do not parallelize work that depends on the prior result e.g. build only 3 screens this round, push the rest to next time Pick this when: neither the deadline nor hands can move Do this: tell the other side what you are dropping, up front Watch out: always log what you cut in the notes (5) Timeline (Mil... M1 Scope locked e.g. end of week 1. What you'll build and won't build is listed and agreed with the other side. M2 Design done e.g. end of week 2. Screens and steps are set, so build can start right away. M3 Halfway e.g. end of week 3. Half the planned work is complete. If you're behind here, weigh the 3 moves. M4 Build done e.g. end of week 4. All the work is roughly finished, only review is left. M5 Launch e.g. end of week 5. Review is done and it's been handed off. This is the final deadline. 0-3 minDraw the actual rowWrite how far each task actually got on its actual row. For anything unfinished, write "here now". 3-6 minCount the gapCompare plan and actual line by line and count how many weeks each task is off. 6-9 minWrite the reasonFor any task off by more than a week, sum up why in one factual line. 9-13 minPick 1 of the 3 movesCompare push back, parallel, and cut scope (boards 2-4) and choose just one. 13-15 minRedraw the planRewrite the planned row to match your pick, and log the decision in the progress notes. This week's delaye.g. Design ran 1 week late. Build start slipped to week 4.(Date noted: __/__) Move picked and whye.g. Cutting scope. Neither the deadline nor hands can move, so building only 3 screens this round. Owner and next checkUpdate owner: ____ / Next check: __/__Backup: ____ (for weeks they're out) Insighte.g. Didn't budget time for waiting on review. Next plan will allow 2 days for review.
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Task board contents

This week's plan 16 items

Build the Gantt base
Check progress
Pick one of 3 moves
Keep it updated
List the tasks
Divide into weeks
Draw the planned row
Set a weekly slot
Draw the actual row
Write down the gap
Note the reason
Compare the 3 moves
Redraw the plan
Assign an owner
Check the milestones
Revisit at month end

In progress 0 items

Catching up 0 items

Done 0 items

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