AI Usage Rules Board for Beginners: Allowed Tasks, Data You Must Not Enter, and How to Check

This beginner AI usage rules template helps a workplace writing its first generative AI rules put four items on one page — allowed tasks, off-limits data, how to check results, and who to ask. The whiteboard holds the rule skeleton, examples sorted into allowed, conditional, and not-allowed, a 5-step flow for writing the rule, the review schedule and owner, a 5x3 table of rule items, and how to announce it. The task board has four columns from fact-finding to decided and shared, with four parent tasks - checking usage, checking the service, drafting the rules, and deciding and sharing - and three subtasks each, 16 cards total, all starting in the first column. Checking the service's terms is one of the steps, and the rules stay at a level a workplace can actually follow. This page turns having no rules, or everyone using AI their own way, into one clear rule.