Group Work Board for Beginners: Set Team Roles and Compare Presentations

Team & People

Group Work Board for Beginners: Set Team Roles and Compare Presentations

Department leaders who split 6 to 9 people into 2 or 3 teams to work on the same half-year topic, such as cutting inquiries, can use this group work template for beginners. Its four pages: page 1 sets the topic and each team's facilitator, scribe, and presenter; page 2 has every team fill the same columns (situation, causes, actions, one-line pitch) at once and build its talk; page 3 compares the talks and picks candidate actions; page 4 turns them into 5W1H answers with owner, deadline, first step, and check date. The task board has four columns - preparing, teams working, presenting and deciding, carrying out actions - and 4 parent tasks with 3 subtasks each. Giving every team the same columns keeps answers comparable, so differences show when you listen. Each team picks one facilitator, one scribe, and one presenter, and the leader joins a team. Members of a limited-visibility team can write on the same board online.

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group work team roles team-by-team work department projects for beginners
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① Topic, aim, and how we work (start ... ② From briefing to decision (70 minutes) ③ Team A ④ Team B ⑤ Team C ⑥ Time signals and speaking rules ⑦ Team table (every team fills its ro... ⑧ Facts and numbers everyone uses ⑨ Building the talk (3 minutes per team) ⑩ Reactions to the talks (each team p... ⑪ What teams share ⑫ Differences between teams ⑬ Open questions ⑭ Candidate actions for the departmen... ⑯ Owner and deadline for each action ... Group Work Board:... How to use (4 pag... Topic, actions, d... Roles, rules, plans Causes, trouble, ... Facts, insights, ... 1/4 Set topic and tea... Ctrl+F / ⌘F : 2/4... → 2/4 2/4 Work in each team ↙ 3/4 Topice.g. How can we cut internal inquiries by 30% in six months? Aime.g. Compare the actions each team came up with and narrow them to three for the department How we worke.g. Split 6 to 9 people into 2 or 3 teams; every team fills the same table at once and presents (70 minutes in all) Briefing (10 min)e.g. The leader reads the topic in ① and the numbers in ⑧, then confirms teams and roles Team work (30 min)e.g. Each team fills its row of table ⑦ and spends the last 5 minutes building the talk in ⑨ Talks and comparing (20 min)e.g. Each team talks for 3 minutes; listeners write good points, questions, and ideas to adopt in ⑩ Deciding (10 min)e.g. Split common points from differences in ⑪–⑬, then choose the candidate actions in ⑭ together Facilitator: e.g. Dana (watches time and speaking order) Scribe: e.g. Kim (writes in team A's row of ⑦) Presenter: e.g. Taylor (speaks for 3 minutes) Members: write a fourth person if there is one (the leader joins a team too) Facilitator: e.g. Jordan Scribe: e.g. Casey Presenter: e.g. Morgan Members: write a fourth person's name if there is one Facilitator: e.g. Riley Scribe: e.g. Avery Presenter: e.g. Sam If you run with 2 teams, leave ⑤ unused Time signalse.g. At 5 minutes left, the facilitator types 'five minutes left' in the chat Speaking rulese.g. One minute each, and answer ideas with questions rather than objections When you are stucke.g. If the topic's meaning is unclear, ask the leader instead of deciding in your team Situation Causes Actions One-line pitch Sample (how to wr... Use a number and a time span, e.g. 120 a month Write one cause at a time Write it as a verb phrase, such as 'do this' Say it in one line of 30 characters or fewer Team A e.g. 40 password reset inquiries a month e.g. Nobody knows where the reset steps are e.g. Put the steps at the top of the intranet e.g. We will stop wasting time hunting for the steps Team B e.g. 50 expense claim inquiries a month e.g. The notes on deadlines and forms are out of date e.g. Rewrite the FAQ into 10 items e.g. We will halve the 50 at month-end Team C e.g. 30 room booking inquiries a month e.g. People do not know how to cancel a booking e.g. Show how to cancel on the booking screen e.g. We will solve 20 of the 30 on the screen itself Number of inquiriese.g. Internal inquiries run at 120 a month (April to September average) Breakdowne.g. Password resets 40, expense claims 50, room bookings 30 Time spent answeringe.g. 15 minutes per inquiry on average = 30 hours a month Hooke.g. 'We get 50 expense claim inquiries a month, mostly at month-end' Situatione.g. Give the situation and causes from ⑦ one at a time, with numbers Actione.g. Give the action from ⑦ in the form 'who does what' Aske.g. 'Please send one person from each team to review the FAQ' 3/4 Compare the talks → 4/4 4/4 Assign the actions Good points Questions Ideas to adopt Team A's talk e.g. It is clear where the steps are kept e.g. How do we reach people who never open the portal? e.g. Decide on one place for the steps Team B's talk e.g. The figure of 50 a month made the weight clear e.g. Who keeps the FAQ up to date? e.g. Put the notice out before month-end Team C's talk e.g. Solving it right on the screen is simple e.g. Who can edit the screen that shows the notice? e.g. Put the notice on the screen where people get stuck How we worked e.g. Every team wrote in the same columns, so comparing was easy e.g. Was 30 minutes of team work enough? e.g. Next time, give each team 2 minutes e.g. Teams A and C both found that people cannot find the notice e.g. Teams A and C both put the notice right where people get stuck Write here what came up in two or more teams Shared points make easy candidates for ⑭ e.g. Team A fixes where it is kept, team B fixes outdated content e.g. Only team C proposed fixing the screen itself Do not ask which is better; ask whether they can be combined Write a good idea from just one team too, and do not drop it e.g. Who will keep the FAQ up to date? e.g. Do we need the IT team's help to change the screen? Put questions with no answer in the carry-over row of ⑯ Add the name of the person who asked Candidate 1e.g. Rewrite the FAQ into 10 items (team B's idea) Candidate 2e.g. Make a place at the top of the intranet for the steps (team A's idea) Candidate 3e.g. Show how to cancel on the room booking screen (team C's idea) ⑮ Detail it with ... Action from ⑭e.g. 10 FAQ items WhatThe action e.g. Rewrite 10 expense claim FAQ items in the new style WhyThe reason e.g. To halve the 50 month-end inquiries WhoThe owner e.g. Casey from team B writes them and the accounting owner checks WhenThe date e.g. Publish one week before the next closing date WhereThe place e.g. The expense claim page on the intranet HowThe method e.g. Sort last month's inquiries by count and answer the top 10 Owner Deadline First step Check date Action 1 e.g. Casey (Who in ⑮) e.g. One week before the next closing date (When in ⑮) e.g. Sort last month's inquiries by count e.g. Count the inquiries at the end of next month Action 2 e.g. Kim e.g. Friday in one week e.g. List where the steps are kept e.g. Count the inquiries at the end of next month Action 3 e.g. Riley e.g. Friday in one month e.g. Book time with the IT team to talk e.g. The end of the month after the notice goes up Carry-over e.g. Leader e.g. The next department meeting e.g. Put the questions in ⑬ on the agenda e.g. Discuss it at the next department meeting → 2/4 Work in each team ↙ 3/4 Compare the talks → 4/4 Assign the actions
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Task board contents

Preparing 16 items

Set topic and roles
Work in each team
Compare the talks
Assign the actions
Write topic and aim
Set teams and roles
Set time and rules
Lay out the facts
Fill in the table
Build the talk
Note your reactions
Common vs. different
List candidates
Detail with 5W1H
Set owner and dates
Announce check date

Teams working 0 items

Presenting and deciding 0 items

Carrying out actions 0 items

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